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Release Notes for the 12.5 Release
Enterprise Asset Management Version: 12.5
Date: April 2012
QAD Enterprise Applications Versions: Enterprise Edition 2009, 2009.1, 2010, 2010.1, 2011, 2011.1 and 2012; Standard Edition 2008, 2009, 2010, 2011, and 2012.
Languages Supported: English, Latin American Spanish, Castilian Spanish, Czech, Polish, French, German, Brazilian Portuguese, Simplified Chinese, Korean, Bulgarian, Hungarian.
Installation Changes
Installation Guide: QAD Enterprise Asset Management has been updated and revised. The new item number is 78-0955-12.5. Changes to the installation introduced by the 12.5 release are included in the updated installation guide.
Application Changes
The following enhancements have been made to EAM:
Blanket Orders
When a buyer negotiates pricing with their suppliers, a blanket order can be used to manage those purchases and to ensure that the best price is being used. To further manage the blanket, buyers establish an expiration amount and date to better control how much and how long purchases can be made against the order. An expiration e-mail notification is also sent to the buyer to provide time to renegotiate for a new blanket order.
When the spare parts storeroom is replenishing inventory, the system looks for a valid blanket order for that item and actually releases off the blanket, ensuring that the correct supplier and price are being used.
Fixed Asset Integration
A finance manager has the ability to create a fixed asset from a project. The cost captured in projects is used when capitalizing a new fixed asset from EAM to QAD’s Fixed Assets module.
Once a fixed asset is created and new costs occur, a cost adjustment or trailing charge can be processed from EAM back to the asset in QAD’s Fixed Assets module.
Project Allocation
Budgets are tightly controlled on project-related work. Projects can be broken down by specific tasks or jobs. An engineer or finance manager may need to tightly control how much spending should be allocated to each of those tasks.
Project Allocation allows a user to specify how much of the budget can be allocated to a specific task. EAM provides the flexibility to redistribute the funds from one job to another and control spending per job. Jobs can also be configured to have a parent/child relationship. In some cases, no cost can be charged to the parent job, but rather to its child or children. The engineer or finance manager can configure each level to allow or disallow spending at that specific level.
Revision Control
Revision control provides users the ability to audit changes to records and fields. The revision control feature is associated with every major module. There is also a Revision Control menu option that shows every record change in the system.
For example, if a user wants to know who changed a price on a purchase order, revisions automatically capture who made the change, when the change was made, and what the change was, showing the From and To values.
Customer-Reported Issues Resolved
The following customer-reported issues have been resolved in this release:
 
Key
Summary
Components
EAMNETS-30
Auto-issue flag in Requisition has a large selection area
Purchasing
EAMNETS-16
EAM Return to Vendor is not populating
Integration
EAMNET-3391
Supplier Name not refreshed on Requisition when changing the Vendor; the Requisition Document is incorrect
Purchasing
EAMNET-3364
Currency code in vendor parts browse does not use domain code to get the right record
Browse
EAMNET-3350
Change fields on PO header and the authorization status are not updated after PO authorization
Purchasing
EAMNET-3349
Standard Clauses coming from EAM to EE are not wrapping correctly in PO Maintenance (5.7)
Integration
EAMNET-3343
When adding a new authorized requisition to an ordered PO, EAM does not properly reset the PO Auth Status to "Previously Authorized".
Purchasing
EAMNET-3341
Status of re-routed Reqs/PO's not reset when "Do you have more lines to add or modify?" is set to “no”
Purchasing
EAMNET-3326
EAM should not allow vendor to be changed on a reopened PO that has been previously ordered
Purchasing
EAMNET-3352
Sales Order Acct Lookup on Site Setup incorrect
Other, System Administration
EAMNET-3323
Work Order Received Time is not formatted correctly when created from Service Request
General
EAMNET-3321
The Company name on reports is coming from the database setting rather than the site setting. Not Domain specific
Analysis
EAMNET-3323
Work Order Received Time is not formatted correctly when created from a Service Request
General
EAMNET-3307
The "Create PO When?" field cannot be edited but stops the record from saving
System Administration
EAMNET-3291
Inactive vendors in EE remain active in EAM after Vendor Download
System Administration
EAMNET-3305
Project Cost Analysis Report does not display manual GL transaction credit amount line
Analysis
EAMNET-3297
Add Simulated Cost as a sort option on the Physical Inventory Simulate Update Report
Analysis
EAMNET-3294
EAM saves PO Standard Clause and PO Text that are over 1140 characters when Registry setting ERP/Enforce Purchasing Field Sizes is enforced
Purchasing
EAMNET-3289
Domain is not part of tax rate algorithm when calculating PO taxes
Finance
EAMNET-3286
Not possible to issue inventory items for all Projects
Inventory
EAMNET-3281
Requisition Order Cost for part with valid vendor pricing incorrectly defaults from Last Cost instead of vendor price
Purchasing
EAMNET-3280
EAM allow to repost Inventory transactions to EE many times
Inventory
EAMNET-3268
Cost Analysis and Equipment Cost Detail reports in Analysis > Equipment > Equipment Cost should not have "Site" as filterable field
Reporting / Filtering
EAMNET-3270
(V 12.4.1) Service request to work order hours incorrect
Maintenance
EAMNET-3260
(V 12.4.1) Total Spent on Projects can incorrectly include tax
Finance
EAMNET-3256
Creating Employees and Users without name is allowed.
Maintenance
EAMNET-3250
Not possible to save Site Report Header field 'line 4' in site maintenance
General
EAMNET-3249
(V 12.4) Sole Source Options on Site added
System Administration
EAMNET-3246
New requisition line added with status "O" to an authorized Req. and PO already on order
Purchasing
EAMNET-3233
Consignment Transaction Report page numbers do not print and the Vendor sort is case sensitive
Reporting / Filtering
EAMNET-3239
(V 12.4.1) User name not displaying in user browse for newly created users
System Administration
EAMNET-3238
Acct No (Equip) is not validated properly in Sites > Misc tab
General
EAMNET-3237
Print Document in Purchase Orders incorrectly prints PO in Portrait layout
Purchasing
EAMNET-3236
Error: "Another User has changed this record after you opened it.” You must click <UNDO> displayed when no other user is accessing the record being modified
Data Entry
EAMNET-3231
(V 12.4) PO Status change on reopen from Cancelled is not sent to the ERP
Purchasing
EAMNET-3227
When cancelling the requisition Line on a multiple PO the Requisition Header status is updated to C instead of X
Purchasing
EAMNET-3226
Cannot sort by Vendor name in part number lookup in requisition maintenance
Purchasing
EAMNET-3225
Some vendor name and address are not printed in the Receiver Report, Vendor return and PO report
Reporting / Filtering
EAMNET-3223
No option to choose part number without active lookup icon in Inventory Usage Fifo
Inventory
EAMNET-3222
Inventory Usage Analysis bug in part No lookup
Inventory
EAMNET-3216
EAM Work Orders is not validating correctly the Time Rcv and Time Start
General
EAMNET-3208
Adding the vn_part record directly after the parts_vend does not populate the part_no field
Inventory
EAMNET-3207
Domain code issue for Equipment / Detail / Expense Site
Browse
EAMNET-3203
EAM is not looking at the correct switch to determine if Stores Requisition Authorization is utilized
Inventory
EAMNET-3201
(V 12.4) Tax rate is not working
Purchasing
EAMNET-3199
Job Control "Invalid Progress Location "
System Administration
EAMNET-3196
Requisition attached to existing ordered PO has status of P and can be received
Purchasing
EAMNET-3194
EAM receipts cannot be processed by EE's ERS Processor due to blank value in po_mstr.po_daybookset
Purchasing
EAMNET-3913
Interface defect when creating a new Product Line
Client UI
EAMNET-3190
Clicking X in Authorization Action screen still initiates routing
Purchasing
EAMNET-3189
Modify Currency does not complete if a PO Reroute should occur for an authorized PO
Purchasing
EAMNET-3188
Buyer lookup in PO is pointing to UserID instead of Em No
Purchasing
EAMNET-3187
CLONE - Undo req attachment to PO in different currency does not revert Order Cost (B) and Total Cost (B) back in requisition line browse
Purchasing
EAMNET-3185
EAM Receiving on Multi Requisition POs
Purchasing
EAMNET-3182
Reverse EAMNET-2930 which requires that Po Receipt Stock account must be type "A"
General
EAMNET-3181
Suppress the auto issue notification if the requisition header is already marked as auto issue
Purchasing
EAMNET-3180
Requisition lines are not closed properly when the PO attaches to more than one Requisition
Purchasing
EAMNET-3179
Last Vendor Cost is updated with the base currency cost instead of the vendor cost.
Purchasing
EAMNET-3177
Unable to receive PO with project (job) assigned when the requisitions are auto-issue.
Purchasing
EAMNET-3174
Simulate Update missing column headers
Inventory
EAMNET-3172
Need functionality for domain specific exchange rate
Purchasing
EAMNET-3166
Update the Name for the Job Programs with "from ERP" to identify the download refreshes.
System Administration
EAMNET-3165
Site columns duplicated with different values (and without documentation about the meaning of each site column)
System Administration
EAMNET-3162
Undo req attachment to PO in different currency does not revert Order Cost (B) and Total Cost (B) back in requisition line browse
Purchasing
EAMNET-3158
EAM adjustment comments not being saved
Inventory
EAMNET-3157
PO Copy and Requisition Copy should also copy the updated currency
Purchasing
EAMNET-3154
Remove Site from the ERP Currency download browse
System Administration
EAMNET-3153
Creating work order from PM Template's Work Orders submenu can result in wrong site
Maintenance
EAMNET-3150
Physical Inventory Simulate update does not calculate based on costing method
Inventory
EAMNET-3136
Requisition Reroute does not occur if both requisition approval and PO approval is used and the requisition is changed.
Purchasing
EAMNET-3132
EAM Work Order Print displays only one Assigned to value even when user has attached multiple Employees to Assigned to
Reporting / Filtering
EAMNET-3130
Requisitions are created for the incorrect site when switch from the default site
Purchasing
EAMNET-3128
Modify Currency does not work properly in either Requisitions nor Purchase Orders
Purchasing
EAMNET-3123
PO Integration deletes and then re-writes to cmt_det any time data is written to ERP
Purchasing
EAMNET-3118
When changing Ship To in PO, existing Tax Code on the PO gets overwritten by Ship TO's Tax Code
Purchasing
EAMNET-3116
Use EIR is not working correctly with EAM receipt GL transaction and QAD voucher transaction
Finance
EAMNET-3115
Requisition routing not working correctly with quality approver being the last
Purchasing
EAMNET-3111
If Stores Req "Planned Qty" is non-whole number, the "Issued" quantity is rounded sometimes creating negative On Hand quantity
Inventory
EAMNET-3110
The Status on the Requisition Header and the Line Status is not handled correctly if you add a requisition to a PO after it has been ordered.
Purchasing
EAMNET-3109
Issue when capitalizing trailing charges on an asset
Finance
EAMNET-3107
EAM Requisition Line Copy not working
Purchasing
EAMNET-3106
Modify Cost in Requisition line is not working correctly
Purchasing
EAMNET-3104
EAM allows to Order a PO without Lines
Purchasing
EAMNET-3103
Browse defined for the Data Type field in the Descriptor Definitions detail browse.
General
EAMNET-3100
The Stores Requisition Lists Account and sub-account are getting the wrong default values from the related equipment record
Inventory
EAMNET-3094
Part No Description are not populated in Posted GL transaction
Finance
EAMNET-3093
When new User is created and linked to Employee ID, the (user) Name field is left blank
System Administration
EAMNET-3092
Service Request - Change Status comments are not displayed anywhere
Maintenance
EAMNET-3090
Data for failure analyst "blank"
Browse
EAMNET-3080
Work Order Cost Analysis does not include Manual amount in the Total
Maintenance
EAMNET-3076
Removing the PO Prefix for ERP Options in Site makes the value ?
General
EAMNET-3075
Late Receipts report has some issue's in xml and pdf format
Purchasing, Reporting / Filtering
EAMNET-3071
Remove the Site field from the User Defined browse
System Administration
EAMNET-3066
Field Truncation for EAM-to-EE purchasing integration
Inventory, Purchasing
EAMNET-3064
ERP Download does not create the associated blank cost center properly when it is set to Analysis = None in EE
System Administration
EAMNET-3062
Modify price window in EAM 12.3 is causing price to be reset to zero
Maintenance
EAMNET-3060
Nexteer Poland Project/Job Data
Other
EAMNET-3054
PM Global update (Edit) does not have the event date field(or event) available as an updatable field
Maintenance
EAMNET-3053
(V 12.3) Context menu assigned to browse column header (right mouse button menu) shows no text labels
Browse
EAMNET-3040
PO Reopen should allow re-open of a purchase order that has receipts.
Purchasing
EAMNET-3039
(V 12.3) In all browses, the name of new filters is duplicated in the filter Drill Down
Browse
EAMNET-3025
CA832364 GL accounts not validated in Application
Finance
EAMNET-3011
The Requisition Approval Group lookup does not filter to the correct site when you switch.
Finance
EAMNET-2943
The Assigned subdetail of Work Orders does not have an Undo button.
Maintenance
EAMNET-2937
Receive from Work Order list of work orders defaults to the user's default site instead of the working site
Inventory
EAMNET-2926
Inventory Transfer Document only prints one part of the transfer when the quantity comes from different Stacks
Analysis
EAMNET-2920
KORADO issue: Global Edit Browse use a data format (mm/dd/yy) that does not correspond to the data format set for the EAM environment
Maintenance
EAMNET-2917
Stock Replenishment does not allow delete of the line if the part was edited after entry
Inventory
EAMNET-2819
The Trans Date on the Project Cost Analysis does not work correctly
Analysis
EAMNET-2808
Requisition Lines are not updated with the Vendor part number if the vendor is added/updated later
Purchasing
EAMNET-2792
Packing Slip Number on the PO Receipt screen needs to be mandatory for BME
Purchasing
EAMNET-2771
Cannot change the description on a Role
System Administration
EAMNET-2756
Password authentication does not allow you to access EAM during the grace period
General
EAMNET-2714
Stock Replenishment batch job generate records with Req No = zero and Line = 0
System Administration
EAMNET-2712
Authorization should be to the minute, not hour
Purchasing
EAMNET-2687
Return to Vendor list includes lines that have not been received.
Purchasing
EAMNET-2662
The Requisition Approval Group screen should show the Capital Limit not just the Expense Limit as it misleading
Finance
EAMNET-2656
(V 12.2) spelling mistake on quote - aware instead of awarded
Purchasing
EAMNET-2655
(V 12.2) Line Description on the quote reverts back to original description on the screen
Purchasing
EAMNET-2651
On the downtime screen OMNIA needs a 24 hour clock not a 12 hour clock
Maintenance
EAMNET-2646
Override the W/O receipt time
Maintenance
EAMNET-2599
Physical Inventory Global Add creates a Lock table overflow
Inventory
EAMNET-2542
Physical Inventory Global Add should allow add by locations
Integration
EAMNET-2412
Vendor Quote browse requires you to tab out of the expiration date to enter From Qty
Inventory
EAMNET-2397
If the system is set to Calculate Taxes = No then the tax information from the vendor should not default to the Requisition
Purchasing
EAMNET-2291
Vendor download sometimes produces error about duplicate record
System Administration
EAMNET-2132
Auto Issue receipts are not updated properly on the Cost Analysis for Equipment and Work Orders.
Maintenance
EAMNET-2074
Reported by JCI - The Mandatory Acct field from the mandatory field maintenance should be for Auto Issue parts only
Purchasing



java.lang.NullPointerException