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    Release Notes for the 12.5 Release
    Enterprise Asset Management Version: 12.5
    Date: April 2012
    QAD Enterprise Applications Versions: Enterprise Edition 2009, 2009.1, 2010, 2010.1, 2011, 2011.1 and 2012; Standard Edition 2008, 2009, 2010, 2011, and 2012.
    Languages Supported: English, Latin American Spanish, Castilian Spanish, Czech, Polish, French, German, Brazilian Portuguese, Simplified Chinese, Korean, Bulgarian, Hungarian.
    Installation Changes
    Installation Guide: QAD Enterprise Asset Management has been updated and revised. The new item number is 78-0955-12.5. Changes to the installation introduced by the 12.5 release are included in the updated installation guide.
    Application Changes
    The following enhancements have been made to EAM:
    Blanket Orders
    When a buyer negotiates pricing with their suppliers, a blanket order can be used to manage those purchases and to ensure that the best price is being used. To further manage the blanket, buyers establish an expiration amount and date to better control how much and how long purchases can be made against the order. An expiration e-mail notification is also sent to the buyer to provide time to renegotiate for a new blanket order.
    When the spare parts storeroom is replenishing inventory, the system looks for a valid blanket order for that item and actually releases off the blanket, ensuring that the correct supplier and price are being used.
    Fixed Asset Integration
    A finance manager has the ability to create a fixed asset from a project. The cost captured in projects is used when capitalizing a new fixed asset from EAM to QAD’s Fixed Assets module.
    Once a fixed asset is created and new costs occur, a cost adjustment or trailing charge can be processed from EAM back to the asset in QAD’s Fixed Assets module.
    Project Allocation
    Budgets are tightly controlled on project-related work. Projects can be broken down by specific tasks or jobs. An engineer or finance manager may need to tightly control how much spending should be allocated to each of those tasks.
    Project Allocation allows a user to specify how much of the budget can be allocated to a specific task. EAM provides the flexibility to redistribute the funds from one job to another and control spending per job. Jobs can also be configured to have a parent/child relationship. In some cases, no cost can be charged to the parent job, but rather to its child or children. The engineer or finance manager can configure each level to allow or disallow spending at that specific level.
    Revision Control
    Revision control provides users the ability to audit changes to records and fields. The revision control feature is associated with every major module. There is also a Revision Control menu option that shows every record change in the system.
    For example, if a user wants to know who changed a price on a purchase order, revisions automatically capture who made the change, when the change was made, and what the change was, showing the From and To values.
    Customer-Reported Issues Resolved
    The following customer-reported issues have been resolved in this release:
     
    Key
    Summary
    Components
    EAMNETS-30
    Auto-issue flag in Requisition has a large selection area
    Purchasing
    EAMNETS-16
    EAM Return to Vendor is not populating
    Integration
    EAMNET-3391
    Supplier Name not refreshed on Requisition when changing the Vendor; the Requisition Document is incorrect
    Purchasing
    EAMNET-3364
    Currency code in vendor parts browse does not use domain code to get the right record
    Browse
    EAMNET-3350
    Change fields on PO header and the authorization status are not updated after PO authorization
    Purchasing
    EAMNET-3349
    Standard Clauses coming from EAM to EE are not wrapping correctly in PO Maintenance (5.7)
    Integration
    EAMNET-3343
    When adding a new authorized requisition to an ordered PO, EAM does not properly reset the PO Auth Status to "Previously Authorized".
    Purchasing
    EAMNET-3341
    Status of re-routed Reqs/PO's not reset when "Do you have more lines to add or modify?" is set to “no”
    Purchasing
    EAMNET-3326
    EAM should not allow vendor to be changed on a reopened PO that has been previously ordered
    Purchasing
    EAMNET-3352
    Sales Order Acct Lookup on Site Setup incorrect
    Other, System Administration
    EAMNET-3323
    Work Order Received Time is not formatted correctly when created from Service Request
    General
    EAMNET-3321
    The Company name on reports is coming from the database setting rather than the site setting. Not Domain specific
    Analysis
    EAMNET-3323
    Work Order Received Time is not formatted correctly when created from a Service Request
    General
    EAMNET-3307
    The "Create PO When?" field cannot be edited but stops the record from saving
    System Administration
    EAMNET-3291
    Inactive vendors in EE remain active in EAM after Vendor Download
    System Administration
    EAMNET-3305
    Project Cost Analysis Report does not display manual GL transaction credit amount line
    Analysis
    EAMNET-3297
    Add Simulated Cost as a sort option on the Physical Inventory Simulate Update Report
    Analysis
    EAMNET-3294
    EAM saves PO Standard Clause and PO Text that are over 1140 characters when Registry setting ERP/Enforce Purchasing Field Sizes is enforced
    Purchasing
    EAMNET-3289
    Domain is not part of tax rate algorithm when calculating PO taxes
    Finance
    EAMNET-3286
    Not possible to issue inventory items for all Projects
    Inventory
    EAMNET-3281
    Requisition Order Cost for part with valid vendor pricing incorrectly defaults from Last Cost instead of vendor price
    Purchasing
    EAMNET-3280
    EAM allow to repost Inventory transactions to EE many times
    Inventory
    EAMNET-3268
    Cost Analysis and Equipment Cost Detail reports in Analysis > Equipment > Equipment Cost should not have "Site" as filterable field
    Reporting / Filtering
    EAMNET-3270
    (V 12.4.1) Service request to work order hours incorrect
    Maintenance
    EAMNET-3260
    (V 12.4.1) Total Spent on Projects can incorrectly include tax
    Finance
    EAMNET-3256
    Creating Employees and Users without name is allowed.
    Maintenance
    EAMNET-3250
    Not possible to save Site Report Header field 'line 4' in site maintenance
    General
    EAMNET-3249
    (V 12.4) Sole Source Options on Site added
    System Administration
    EAMNET-3246
    New requisition line added with status "O" to an authorized Req. and PO already on order
    Purchasing
    EAMNET-3233
    Consignment Transaction Report page numbers do not print and the Vendor sort is case sensitive
    Reporting / Filtering
    EAMNET-3239
    (V 12.4.1) User name not displaying in user browse for newly created users
    System Administration
    EAMNET-3238
    Acct No (Equip) is not validated properly in Sites > Misc tab
    General
    EAMNET-3237
    Print Document in Purchase Orders incorrectly prints PO in Portrait layout
    Purchasing
    EAMNET-3236
    Error: "Another User has changed this record after you opened it.” You must click <UNDO> displayed when no other user is accessing the record being modified
    Data Entry
    EAMNET-3231
    (V 12.4) PO Status change on reopen from Cancelled is not sent to the ERP
    Purchasing
    EAMNET-3227
    When cancelling the requisition Line on a multiple PO the Requisition Header status is updated to C instead of X
    Purchasing
    EAMNET-3226
    Cannot sort by Vendor name in part number lookup in requisition maintenance
    Purchasing
    EAMNET-3225
    Some vendor name and address are not printed in the Receiver Report, Vendor return and PO report
    Reporting / Filtering
    EAMNET-3223
    No option to choose part number without active lookup icon in Inventory Usage Fifo
    Inventory
    EAMNET-3222
    Inventory Usage Analysis bug in part No lookup
    Inventory
    EAMNET-3216
    EAM Work Orders is not validating correctly the Time Rcv and Time Start
    General
    EAMNET-3208
    Adding the vn_part record directly after the parts_vend does not populate the part_no field
    Inventory
    EAMNET-3207
    Domain code issue for Equipment / Detail / Expense Site
    Browse
    EAMNET-3203
    EAM is not looking at the correct switch to determine if Stores Requisition Authorization is utilized
    Inventory
    EAMNET-3201
    (V 12.4) Tax rate is not working
    Purchasing
    EAMNET-3199
    Job Control "Invalid Progress Location "
    System Administration
    EAMNET-3196
    Requisition attached to existing ordered PO has status of P and can be received
    Purchasing
    EAMNET-3194
    EAM receipts cannot be processed by EE's ERS Processor due to blank value in po_mstr.po_daybookset
    Purchasing
    EAMNET-3913
    Interface defect when creating a new Product Line
    Client UI
    EAMNET-3190
    Clicking X in Authorization Action screen still initiates routing
    Purchasing
    EAMNET-3189
    Modify Currency does not complete if a PO Reroute should occur for an authorized PO
    Purchasing
    EAMNET-3188
    Buyer lookup in PO is pointing to UserID instead of Em No
    Purchasing
    EAMNET-3187
    CLONE - Undo req attachment to PO in different currency does not revert Order Cost (B) and Total Cost (B) back in requisition line browse
    Purchasing
    EAMNET-3185
    EAM Receiving on Multi Requisition POs
    Purchasing
    EAMNET-3182
    Reverse EAMNET-2930 which requires that Po Receipt Stock account must be type "A"
    General
    EAMNET-3181
    Suppress the auto issue notification if the requisition header is already marked as auto issue
    Purchasing
    EAMNET-3180
    Requisition lines are not closed properly when the PO attaches to more than one Requisition
    Purchasing
    EAMNET-3179
    Last Vendor Cost is updated with the base currency cost instead of the vendor cost.
    Purchasing
    EAMNET-3177
    Unable to receive PO with project (job) assigned when the requisitions are auto-issue.
    Purchasing
    EAMNET-3174
    Simulate Update missing column headers
    Inventory
    EAMNET-3172
    Need functionality for domain specific exchange rate
    Purchasing
    EAMNET-3166
    Update the Name for the Job Programs with "from ERP" to identify the download refreshes.
    System Administration
    EAMNET-3165
    Site columns duplicated with different values (and without documentation about the meaning of each site column)
    System Administration
    EAMNET-3162
    Undo req attachment to PO in different currency does not revert Order Cost (B) and Total Cost (B) back in requisition line browse
    Purchasing
    EAMNET-3158
    EAM adjustment comments not being saved
    Inventory
    EAMNET-3157
    PO Copy and Requisition Copy should also copy the updated currency
    Purchasing
    EAMNET-3154
    Remove Site from the ERP Currency download browse
    System Administration
    EAMNET-3153
    Creating work order from PM Template's Work Orders submenu can result in wrong site
    Maintenance
    EAMNET-3150
    Physical Inventory Simulate update does not calculate based on costing method
    Inventory
    EAMNET-3136
    Requisition Reroute does not occur if both requisition approval and PO approval is used and the requisition is changed.
    Purchasing
    EAMNET-3132
    EAM Work Order Print displays only one Assigned to value even when user has attached multiple Employees to Assigned to
    Reporting / Filtering
    EAMNET-3130
    Requisitions are created for the incorrect site when switch from the default site
    Purchasing
    EAMNET-3128
    Modify Currency does not work properly in either Requisitions nor Purchase Orders
    Purchasing
    EAMNET-3123
    PO Integration deletes and then re-writes to cmt_det any time data is written to ERP
    Purchasing
    EAMNET-3118
    When changing Ship To in PO, existing Tax Code on the PO gets overwritten by Ship TO's Tax Code
    Purchasing
    EAMNET-3116
    Use EIR is not working correctly with EAM receipt GL transaction and QAD voucher transaction
    Finance
    EAMNET-3115
    Requisition routing not working correctly with quality approver being the last
    Purchasing
    EAMNET-3111
    If Stores Req "Planned Qty" is non-whole number, the "Issued" quantity is rounded sometimes creating negative On Hand quantity
    Inventory
    EAMNET-3110
    The Status on the Requisition Header and the Line Status is not handled correctly if you add a requisition to a PO after it has been ordered.
    Purchasing
    EAMNET-3109
    Issue when capitalizing trailing charges on an asset
    Finance
    EAMNET-3107
    EAM Requisition Line Copy not working
    Purchasing
    EAMNET-3106
    Modify Cost in Requisition line is not working correctly
    Purchasing
    EAMNET-3104
    EAM allows to Order a PO without Lines
    Purchasing
    EAMNET-3103
    Browse defined for the Data Type field in the Descriptor Definitions detail browse.
    General
    EAMNET-3100
    The Stores Requisition Lists Account and sub-account are getting the wrong default values from the related equipment record
    Inventory
    EAMNET-3094
    Part No Description are not populated in Posted GL transaction
    Finance
    EAMNET-3093
    When new User is created and linked to Employee ID, the (user) Name field is left blank
    System Administration
    EAMNET-3092
    Service Request - Change Status comments are not displayed anywhere
    Maintenance
    EAMNET-3090
    Data for failure analyst "blank"
    Browse
    EAMNET-3080
    Work Order Cost Analysis does not include Manual amount in the Total
    Maintenance
    EAMNET-3076
    Removing the PO Prefix for ERP Options in Site makes the value ?
    General
    EAMNET-3075
    Late Receipts report has some issue's in xml and pdf format
    Purchasing, Reporting / Filtering
    EAMNET-3071
    Remove the Site field from the User Defined browse
    System Administration
    EAMNET-3066
    Field Truncation for EAM-to-EE purchasing integration
    Inventory, Purchasing
    EAMNET-3064
    ERP Download does not create the associated blank cost center properly when it is set to Analysis = None in EE
    System Administration
    EAMNET-3062
    Modify price window in EAM 12.3 is causing price to be reset to zero
    Maintenance
    EAMNET-3060
    Nexteer Poland Project/Job Data
    Other
    EAMNET-3054
    PM Global update (Edit) does not have the event date field(or event) available as an updatable field
    Maintenance
    EAMNET-3053
    (V 12.3) Context menu assigned to browse column header (right mouse button menu) shows no text labels
    Browse
    EAMNET-3040
    PO Reopen should allow re-open of a purchase order that has receipts.
    Purchasing
    EAMNET-3039
    (V 12.3) In all browses, the name of new filters is duplicated in the filter Drill Down
    Browse
    EAMNET-3025
    CA832364 GL accounts not validated in Application
    Finance
    EAMNET-3011
    The Requisition Approval Group lookup does not filter to the correct site when you switch.
    Finance
    EAMNET-2943
    The Assigned subdetail of Work Orders does not have an Undo button.
    Maintenance
    EAMNET-2937
    Receive from Work Order list of work orders defaults to the user's default site instead of the working site
    Inventory
    EAMNET-2926
    Inventory Transfer Document only prints one part of the transfer when the quantity comes from different Stacks
    Analysis
    EAMNET-2920
    KORADO issue: Global Edit Browse use a data format (mm/dd/yy) that does not correspond to the data format set for the EAM environment
    Maintenance
    EAMNET-2917
    Stock Replenishment does not allow delete of the line if the part was edited after entry
    Inventory
    EAMNET-2819
    The Trans Date on the Project Cost Analysis does not work correctly
    Analysis
    EAMNET-2808
    Requisition Lines are not updated with the Vendor part number if the vendor is added/updated later
    Purchasing
    EAMNET-2792
    Packing Slip Number on the PO Receipt screen needs to be mandatory for BME
    Purchasing
    EAMNET-2771
    Cannot change the description on a Role
    System Administration
    EAMNET-2756
    Password authentication does not allow you to access EAM during the grace period
    General
    EAMNET-2714
    Stock Replenishment batch job generate records with Req No = zero and Line = 0
    System Administration
    EAMNET-2712
    Authorization should be to the minute, not hour
    Purchasing
    EAMNET-2687
    Return to Vendor list includes lines that have not been received.
    Purchasing
    EAMNET-2662
    The Requisition Approval Group screen should show the Capital Limit not just the Expense Limit as it misleading
    Finance
    EAMNET-2656
    (V 12.2) spelling mistake on quote - aware instead of awarded
    Purchasing
    EAMNET-2655
    (V 12.2) Line Description on the quote reverts back to original description on the screen
    Purchasing
    EAMNET-2651
    On the downtime screen OMNIA needs a 24 hour clock not a 12 hour clock
    Maintenance
    EAMNET-2646
    Override the W/O receipt time
    Maintenance
    EAMNET-2599
    Physical Inventory Global Add creates a Lock table overflow
    Inventory
    EAMNET-2542
    Physical Inventory Global Add should allow add by locations
    Integration
    EAMNET-2412
    Vendor Quote browse requires you to tab out of the expiration date to enter From Qty
    Inventory
    EAMNET-2397
    If the system is set to Calculate Taxes = No then the tax information from the vendor should not default to the Requisition
    Purchasing
    EAMNET-2291
    Vendor download sometimes produces error about duplicate record
    System Administration
    EAMNET-2132
    Auto Issue receipts are not updated properly on the Cost Analysis for Equipment and Work Orders.
    Maintenance
    EAMNET-2074
    Reported by JCI - The Mandatory Acct field from the mandatory field maintenance should be for Auto Issue parts only
    Purchasing



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