In order to bring you the best possible user experience, this site uses Javascript. If you are seeing this message, it is likely that the Javascript option in your browser is disabled. For optimal viewing of this site, please ensure that Javascript is enabled for your browser.
Login  |   Cloud ERP  |   Home  |   qad.com



  •     QAD Glossary

  • Feature Changes
    AP Advanced Banking
    Financials EDI Advanced Banking supports business cases where the bank acts as an intermediary to collect cash from customers. In these cases, the supplier notifies the bank of the invoice or staged payment details (including the amount, due date, and early or late payment conditions) shortly after the invoice is issued to the customer. The bank then starts a process in which a document is issued to notify the customer that the invoice or staged payment must be paid through the bank. An example of EDI Advanced Banking is Boleto Bancários, which is a significant payment collection system in Brazil.
    In the EDI Advanced Banking process for Accounts Payable, you must quote the supplier reference number (boleto bancário number) on payments. Therefore, when you receive the supplier reference number, you must update the invoice or stage accordingly.
    If applicable, you can manually include an interest amount on supplier payment lines in Supplier Payment Create or Supplier Payment Selection Create. When you execute the payment selection, the system generates a bank file that includes interest and stage details. EDI eCommerce then sends the resultant file to the bank.
    Supplier Payment Reference Modify
    A new program, Supplier Payment Reference Modify (28.1.1.13), lets you record the supplier reference number on an invoice or stage.
    To update the invoice or stage, you enter the 44-digit supplier reference number in the Payment Reference field of Supplier Payment Reference Modify, where the last 10 digits of the reference indicate the payment amount. You also have the option to use a scanning device to scan in the supplier reference number directly from the barcode on the printed boleto bancário. In this case, the supplier reference number is 47 digits because the barcode includes a three-digit check sum.
    When you click the Search button, the system reads the last 10 digits of the payment reference and retrieves invoices and stages with matching payment amounts. When you select an invoice or stage, the Payment Reference field in the grid is populated with the reference number you specified in the Payment Reference field in the header. If you select more than one invoice or stage, the Payment Reference field in the grid is updated for all selected invoices or stages.
    When you save the update to the invoice or stage in Supplier Payment Reference Modify, the Payment Reference field on the Financial Info tab of the Supplier Invoice record is updated with the payment reference.
    Updating the Interest Amount
    You can now manually add interest amounts to normal and staged payments in Supplier Payment Selection Create (28.9.4.1)and Supplier Payment Create (28.9.3.1).
    You can apply interest to invoices with staged credit terms using two different approaches:
    You can apply the interest at the staged payment level, and the interest and allocation are rolled up to the invoice line.
    You can apply the interest at the invoice level, and the interest and allocation values are rolled down to the staged payment level and automatically allocated against the first staged payment due.
    Posting the Interest
    When you add interest amounts to lines on a supplier payment selection, the interest is posted to the general ledger when the supplier payment selection is confirmed. Similarly, if you add interest amounts to lines on a supplier payment created in Supplier Payment Create, the interest is posted to the general ledger when the payment is updated to the Paid status.
    The interest is posted to the AP interest account associated with the entity bank account. If no AP interest account is defined, the interest is posted to the AP discount account associated with the entity bank account.
    Viewing the Interest
    You can view the interest applied to AP payments using new TC Interest Amount columns in the Activity and Payment tabs of the Supplier Activity Dashboard (28.18.1).
    Notifying the Bank of Interest and Stage Details
    When using payment selections, you must run Supplier Payment Selection Execute (28.9.4.6) to create a file to send to the bank. A new payment attribute, ExportExtended, lets you create a bank file with information on the interest amounts recorded on staged and normal payments, and also includes details on the payment stages.
    New Programs for EDI Advanced Banking for AP

    New Programs for EDI Advanced Banking for AP
     
    Menu
    Label
    Program
    28.1.1.13
    Supplier Payment Reference Modify
    BCInvoice.PaymentReferenceModify
    Modified Programs for EDI Advanced Banking for AP

    Modified Programs for EDI Advanced Banking for AP
     
    Menu
    Label
    Program
    25.11.1
    Payment Format Maintenance
    BPaymentFormat.MaintainPayFormat
    28.9.3.1
    Supplier Payment Create
    BCDocument.Create
    28.9.4.1
    Supplier Payment Selection Create
    BPaymentSelection.Create
    28.9.4.6
    Supplier Payment Selection Execute
    BPaymentSelection.Execute
    28.18.1
    Supplier Activity Dashboard
    BCreditor.CreditorInfo