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  •     QAD Glossary

  • Operational Enhancements
    This release includes significant enhancements to the Retrobilling feature of Customer Scheduled Orders.
    Retroactive billing—or retrobilling—provides a way to manage new part pricing agreements between manufacturers and their customers after shipments have taken place and invoices have been processed.
    For example, retrobills are useful in Enterprise Edition when:
    Commodity prices fluctuate because of price volatility for raw materials.
    Engineering changes require the customer and supplier to renegotiate part prices.
    Customers expect manufacturer productivity gains to result in downward price adjustments as quantities produced increase.
    Customers must have the parts before price negotiations are completed.
    In QAD 2013 EE, retrobilling functionality has been upgraded in the following areas:
    Retrobill invoices now provide detailed information.
    New functionality lets you automatically create retrobills based on a scheduled order price list and generate pending invoices for selected order lines.
    Display Details for Retrobill Invoice
    Previously, invoices based on retrobills included limited information—a single line with the total extended price change. It was sometimes difficult for customers to match the price changes back to their references.
    Programs that print invoices have been updated to provide more detailed retrobill-related information to help customers match the amended charges with the original invoices and with their own references. Information includes the original invoice number and price, identifier and price of the current and any previous amendment, customer reference, and so on.
    Detailed retrobill information is available in the output of the following programs:
    Pending Invoice Print
    Invoice Post and Print
    Invoice Print or Reprint
    A field in the new Retrobill Control program, Print Retrobill Invoice Detail, determines whether your system prints the additional details on invoices.
    Automatically Create Retrobills and Pending Invoices
    Previously, all retrobilling processes were manual. Each retrobill amendment was created individually in Retrobill Maintenance and processed in Retrobill Report, and there was no way to link price updates with scheduled order price lists. As Enterprise Edition users began to require an increasing number of retrobills, this solution became insufficient to meet their needs.
    In QAD 2013 EE, a new Retrobill Auto Create ( function lets you select invoices based on ranges of ship-from address, item number, ship date, invoice date, and so on. The system uses the specified retrobill price list to determine price changes required for the selected invoices.
    A Memo Per field lets you control how the system creates pending invoice lines:
    PO: A single consolidated line is created.
    Item: A separate invoice line is created for each line item.
    Inv: A separate line item is created for each selected invoice.
    The program includes a simulation mode option (the Create Amendments field), letting you review the effects of the selection criteria before creating the price amendments.
    A Create Memos option lets you generate pending invoices from the same function, without using Retrobill Report.
    Note: The new upgrades also support international Legal Document features. If Maintain Operation Type in Tax Usage is Yes in Legal Document Control, Create Memos does not display in Retrobill Auto Create. Instead, the system displays Create Complementary SO and Create Credit SO along with a Tax Usage field. This feature was previously available in Retrobill Report.
    To prevent the system from selecting specific invoices for retrobilling, you can identify them in the new Retrobill Include/Exclude Invoice function.
    Note: The new auto-create process is optional. You can continue to use Retrobill Maintenance and Retrobill Report to create and process retrobills manually. Existing programs have been modified in a few areas to be consistent with the new capabilities:
    Instead of manually entering an Amendment Number in Retrobill Maintenance, you now specify an NRM sequence ID in the new Retrobill Control program. If you leave Amendment Number blank, the system generates a number. (This feature was added to support the auto-create function.)
    The Memo Per Item field in Retrobill Maintenance has been relabeled as Memo Per. Instead of being a logical field, Memo Per includes the same three options available in Retrobill Auto Create. The value defaults from Retrobill Control.
    For retrobills generated in Retrobill Auto Create, you can only perform limited functions in Retrobill Maintenance:
    Modify the values in Reason Code, Memo Per, and Comments.
    Delete the retrobill order or an amendment to a scheduled order line.
    Retrobill Report makes the following validations:
    You cannot process a retrobill order if another unprocessed auto-created retrobill order exists for the same sold-to address.
    A warning displays if Create Memos is Yes and another unprocessed manual retrobill order exists for the same sold-to with an earlier effective date.
    New Programs
    New Programs for Retrobilling lists the new programs for retrobilling.

    New Programs for Retrobilling
    Retrobill Auto Create
    Retrobill Include/Exclude Invoice
    Retrobill Control
    Modified Programs
    Modified Programs for Retrobilling lists the modified programs for retrobilling.

    Modified Programs for Retrobilling
    Retrobill Maintenance
    Retrobill Report
    Pending Invoice Print
    Invoice Post and Print
    Invoice Print or Reprint
    Planning and Scheduling Workbenches
    The workbenches were enhanced with a spreadsheet performance feel when you create new production orders from the workbenches. The new performance feel minimizes application calls to the server. When you create a new work order as the first order created for the item, the original create process occurs—typically, within two to six seconds— but all subsequent orders that you create should be less than one second. This performance improvement is possible because the system uses the first work order created as the master copy; then, it uses the master copy to create all subsequent orders. The system is aware of BOM or routing changes and effective dates as part of this process.
    As part of the Create Performance enhancement, when you enter a new scheduled quantity in the MSW Schedule Grid, the system uses the planned order instead of creating a new production order when the planned order due date equals the date in the Schedule Grid. Previously, the system created a new production order, even when a planned order existed for the same due date. This change results in much faster performance as it eliminates the system need to create redundant supply records as well as removes MRP cleanup during the next MRP run. All create performance enhancements do not apply to base or co-/by-product items.
    For information on other enhancements and fixes for the workbenches EE versions for 2010.1 through 2012.1, refer to the Planning and Scheduling Release Notes, dated December 2012 on the QAD support site. To find the release notes, select the Documentation tab on the support site, then EE | 2012.1| Release Notes.
    Kanban Workbenches
    This release includes performance-related feature updates to the kanban workbenches.
    Cancel Option for Initial Query
    2013 EE provides a Cancel feature to initial record selection in Kanban Sizing Workbench and Kanban Process Workbench. Previously, there was no option to cancel.
    Depending on the filters you set and the amount of kanban-related records in your database, an initial workbench query can take one minute or longer.
    The system displays a Cancel dialog during each part of the two-phase query:
    During the browse query, which retrieves indexes and performs a total record count. The dialog displays the percentage of records counted.
    During data retrieval. The dialog does not include status information.
    If the time required seems extensive, you can click Cancel, then define additional filters to reduce the number of target records.

    Cancel Option
    Manual Recalculation Option
    A new Manual Recalculation option is now available in Kanban Process Workbench. Previously, the system always recalculated the entire workbench when you updated any field and then changed focus to a different field or pressed Enter. However, if many processes are included in the workbench, automatic recalculations can be time consuming.
    Two new buttons on the Kanban Process Workbench tool bar control this new feature.

    New Tool Bar Buttons
    Set Recalculation Mode to Automatic to have the system always recalculate when any field is updated in the workbench.
    To limit the fields that cause recalculations when they are modified, set Recalculation Mode to Manual. Individual loop sizes are still recalculated automatically when you change certain information. However, if the field affects the EPEI or Variable Lead time calculations—which could cause a change in all of the loops in the process—these values are not automatically recalculated in manual mode. To recalculate them, press Recalculate or save your work. (The button is only available when in Manual mode and when the workbench has been modified since the last save or manual recalculation.) Since these values can ultimately change the sizing of all loops in the process, then it is likely that the individual loop sizing is incorrect. The system calculates the individual loop sizes automatically so that you can see some of the granular changes. For example, if you update Daily Demand, the workbench shows the impact on Total Safety Stock and Order Point. However, this field also affects the EPEI, which is not recalculated, so the order quantity is probably incorrect for this loop as well as all the others.
    Fields Calculated Automatically in Manual Mode
    Sizing Frame
    Process Item Frame
    Daily Demand (Revised)
    Minimum Item EPEI (Revised)
    Replenishment Lead Time
    EPEI Revised
    Internal FIFO Time
    EPEI Automatic
    External FIFO Time
    Safety Days
    Safety Stock
    Variability Factor
    Packs per Kanban
    Card Reporting
    Fractional Kanban
    Order Quantity Multiple in Kanbans
    In manual mode, the system provides visual clues when changes to individual fields have left workbench data in a “stale”—or non-current—state. Indicators near the following fields and on process records show that data is inaccurate until manual recalculation:
    EPEI Revised
    Variable Lead Time
    Additionally, the following tool bar buttons are unavailable because stale data would cause the results of those actions to be inaccurate:
    Audit Report
    Reconcile/Print Cards
    Note: Recalculation Mode is also disabled while the workbench contains stale data; you cannot change the setting to Automatic until the data is recalculated.
    Indicators that Manual Recalculation Is Needed summarizes how the UI indicates that the workbench includes stale data.

    Indicators that Manual Recalculation Is Needed
    Loop Calculation Method Change
    The system now employs a more efficient method to resize loops when multiple fields are updated on the Kanban Sizing Workbench. Previously, the system used the same logic as the legacy Kanban Workbench, which was based on the requirement to recalculate records for multiple loops. The new method, which requires recalculating only a single loop each time a related field is updated, improves performance.
    Safety Factor Calculation Change
    The Safety Factor Percent calculation logic in the workbenches has been updated to provide a different calculation method for each workbench when a process loop is involved. This approach is required because, based on selection criteria, Kanban Sizing Workbench may or may not include all the loops associated with a process. The workbenches now use the following Safety Factor Percent formulas:
    For process loops on Kanban Sizing Workbench:
    Safety Factor Percent = ((Total Safety Stock Plus Safety Time + Container Size Safety Stock) / (Daily Demand (Revised) * max ((Fixed Interval Time/ Standard Hours per Day), EPE Interval in days or 1))) * 100
    For process loops on Kanban Process Workbench:
    Safety Factor Percent = ((Total Safety Stock Plus Safety Time + Container Size Safety Stock) / (EPE Interval * Daily Demand (Revised)) + (1 - Current Load Percent) / Current Load Percent) * 100
    For supplier and inventory loops on both workbenches:
    Safety Factor Percent = ((Total Safety Stock Plus Safety Time + Container Size Safety Stock) / (Daily Demand (Revised) * max ((Fixed Interval Time/ Standard Hours per Day), 1))) * 100
    Manufacturing APIs
    This release includes a merge of more than 30 application program interface (API) programs related to manufacturing functions. This merge enables the business layer and UI to be separated through fast APIs that can be leveraged both for internal (within Enterprise Edition) and external (interfaces with other applications) purposes.
    The APIs include several that were created or updated to support upcoming enhancements in the area of Serialization—although the APIs are generalized and not specific to Serialization capabilities. Additional APIs address third-party integration requirements of the QAD Enterprise Edition On Demand offering.

    Functions Supported by APIs
    Menu Label
    Progress Program Name
    Backflush Transaction
    Purchase Order Receipts
    Receipts – Backward Exploded
    Receipts – Unplanned
    Transfer With Lot/Serial Change
    Shipper Gateway
    Pre-Shipper/Shipper Confirm
    Work Order Operation Backflush
    Operation Scrap Transaction
    Cycle Count Results Entry
    Inventory Detail Maintenance
    Turnaround Data Maintenance
    Shipper Delete/Archive
    Tag Count Entry
    PO Shipper Receipt
    Purchase Order Returns
    Issues – Unplanned
    Work Order Receipt Backflush
    Work Order Receipt
    Work Order Maintenance (WO Component Issue)
    PO Shipper Receipt Into Transit
    DO Container Maintenance
    DO Pre-Shipper/Shipper Maintenance
    DO Pre-Shipper/Shipper Confirm
    Distributed Order Receipt
    Pre-Shipper/Shipper Print
    Transfer – Multi Item
    Distribution Order Shipments
    Purchase Order Maintenance
    Labor Feedback by Work Order
    Inventory Scrap Transaction
    Tag Recount Entry
    Shipment ASN Export
    Scrap Transaction
    Enhanced Customer Management Reports and New Collections
    This release includes a set of enhancements to reporting functions in the Customer Management area within Enterprise Edition, as well as new collections. Many reports have been rewritten using QAD Reporting Framework to provide improved reporting capability to users of the QAD .NET UI. Additionally, the functions of some existing reports have been incorporated into browses.
    Note: These reports are also available in add-on bundles for some earlier versions of Enterprise Edition.
    This is part of an ongoing QAD effort to upgrade reports, browses, and inquiries throughout the system, building on the advanced filtering and report-generation tools available in .NET and QAD Reporting Framework, as well as powerful browse capabilities.
    Note: The legacy versions of all reports are still available in their original menu locations.
    You can access the new reports in several ways:
    By entering the report title in the menu search field. The search result lists two occurrences. The icon differentiates between the standard and enhanced .NET UI versions. Report Icons in .NET UI shows an example.

    Report Icons in .NET UI
    By entering the new menu number in the menu search field. QAD .NET UI-only reports are assigned to menu numbers 75 or greater, so they are hidden on the character UI menus.
    Note: You cannot access a new report by entering a Progress program name.
    By navigating in the menu tree to the functionality area. The new reports appear in the same part of the menu as their standard report equivalents.

    New Customer Management Reports and Browses
    Legacy Menu
    Report Title
    Legacy Program
    New Menu
    New Report Title
    Shipping Label Print
    Pre-Shipper/Shipper Print
    Legal Document Print
    Invoice Print or Reprint
    Service Item Inquiry
    Service Item Report
    End User Inquiry
    End User Report
    Material Order ATP Inquiry
    Material Order ATP Report
    Call Activity Inquiry
    Call Activity Report
    Service Request Report
    Engineer Master Schedule Inquiry
    Engineer Master Schedule Report
    Engineer Detail Schedule Inquiry
    Engineer Detail Schedule Report
    Engineer Diary
    Engineer Calendar
    Engineer Availability Inquiry
    Engineer Availability Report

    Contract Billing History Report

    Contract Renewal History Report

    Contract Renewal Browse

    Contract Billing Browse

    Contract Additional Charges Browse

    Customer ISB Browse

    Warranty Call Browse

    Warranty Returns Browse

    Warranty Repair Line Browse

    Repair Work Order Browse
    Note: In 2013 EE, the following reports have an Enhanced .NET Report field when you access them from the QAD .NET UI. When you select the field, you get a Reporting Framework report view.
    Retrobill Report
    Renewal Process/Report
    Pre-Shipper/Shipper Print
    Pre-Shipper/Shipper Confirm
    Invoice Post and Print

    New Collections
    Service and Support Management (SSM) Role-Based Centers
    Contract Administrator Center, including:
    Warranty Administrator Center, including:
    Repairs and Returns
    Calls and Installed Base
    Customer Activity
    Customer Management Role-Based Center
    Customer Service Management Center, including:
    Customer Activity Dashboard
    Sales Quotes
    Sales Orders
    Sales Orders to Ship
    Sales Order Credit Browse
    Collections under SSM Utilities; note that some of these SSM utilities are collected in the SSM Utility Center
    Custom Program Utilities, including:
    Custom Program Insertion Maintenance
    SSM Cust Prog Insert Browse
    SSM Cust Prog Entry Point Valid
    SSM Cust Prog Entry Point Browse
    RMA/RTS Utilities, including:
    Del MRP Records for RMA Receipts
    Backout Incorrect Allocations
    Update Ship Type for RTS
    RMA Service Coverage Utility
    RMA Parts Return Flag Repair
    ISB Utilities, including:
    Install Config Table Rebuild
    Installed Base Rebuild
    Conversion Related Utilities, including:
    Area Code Conversion
    Load User Preferences
    Response Time UM Conversion
    Upd Blank Warr/Service Type
    FSM Type Conversion (Multiling)
    Create Intrastat Rec's for SEO
    Call Utilities, including:
    Expense Cost Discrepancy Report
    Pending Call Setup Utility
    J1B6 Utility
    Create Call History Records
    Escalation Master Update
    Update Trans Hist for Calls
    Set Call Item Detail End User
    Rebuild Engineer Schedules
    Time Zone Utilities, including:
    End User Time Zone Change Utility
    Multiple Time Zones Startup Utility
    Initialize User TZ from Engineer
    Orphaned Records, including:
    Del Orphaned S/S Work Order Recs
    Delete Stranded Inv Hist Records
    Del Orphaned Call Lines
    Del Stranded Detail Allocations
    Contract Utilities, including:
    Contract Serialize Detail Repair
    Initialize List Prices
    Collections under SSM Administration Center
    Call/Quote Admin, including:
    Closed Call Move to History
    Call/Quote History Delete/Archive
    Expired Quote Move to History
    Pending Call Delete/Archive
    Pending Call Profile Report
    Contract Admin, including:
    Contract Delete/Archive
    Contract Next Bill Adjustment
    Recalculate Contract Taxes
    Change Deferred/Accrued Accounts
    Update Contract Revenue Account
    Revenue Delete/Archive
    Service Ctrct Next Bill Adjustmt
    SSM Metrics Admin, including:
    Average Visit Closed Browse (metric)
    Engineer Utilization Browse (metric)
    All Call Browse (metric)
    RTS Performance (metric)
    Misc Delete/Archive, including:
    Service Request Delete/Archive
    Field Notification Del/Archive
    ISB History Delete/Archive
    Minor Functionality Changes
    Revenue Recognition by Line Utility
    Use a new SSM utility, Revenue Recognition by Line (, fsdelrl.p), when a service contract line item (on a contract with multiple lines) must be canceled or corrected and revenue has already been recognized for the contract.
    Using the new program prevents the system from incorrectly recognizing revenue on the other line items.
    Previously, no program was available for recognizing revenue on individual contract lines.
    Note: This utility is not intended to be used for everyday business, but for cleaning up revenue records after a line has been canceled.
    Requisition Line Pricing
    A new field in Requisition Accounting Control (36.9.3) lets you control how the system determines the pricing date for GRS requisition lines.
    Set Price By Requisition Line Due Date to Yes to have the pricing date set to the requisition line due date (rqd_due_date). When the field is No, the system uses the requisition due date in the header (rqm_req_date) as the pricing date.
    Automatic Shortage Quantity Allocation
    You can now have the system automatically allocate the shortage quantity of component items in WO Receipt Backflush (16.12). Set the new Auto Detail Allocate field to Yes to enable this feature.
    Performance Improvements
    QAD 2013 EE includes some performance improvements in the following areas:
    Performance improvements in saving financial transactions
    Reduction in disk writes using Progress version OE11.1
    Improved record read rates using OE11.1