Archiving and Restoring Records
Use E-Signature Archive/Delete (184.108.40.206) to archive and optionally delete electronic signature records from the system when they are no longer needed online.
Note: You cannot delete signature records without archiving them.
If you need to access the records later, you can reload them using E-Signature Restore (220.127.116.11) based on ranges of signature dates and category codes. They are then available to E-Signature Report.
E-Signature Archive/Delete (18.104.22.168)
Select records by entering the last electronic signature creation date you want the system to consider. The system selects all records up to that date that have not previously been archived.
Note: To ensure that signature-enabled programs can always display the latest signature data, the system does not delete the record for the latest signature event. It archives these records if they meet the selection criteria, but does not delete them even when Delete is Yes. The records are automatically deleted during a subsequent archive/delete session if they no longer represent the latest signature.
Because electronic signatures are typically associated with a high-security environment that emphasizes user accountability, this function is unlike other archive/delete programs. In those programs, records are archived to a data file for storage outside the database. However, E-Signature Archive/Delete instead creates records in the same audit databases used by the audit trail functions of the Enhanced Controls module.
So that they can be tracked properly for recovery, records are stored based on the signature event dates. This means that audit databases with connection records in Audit DB Maintenance (22.214.171.124) that have E-Signature set to Yes and that cover the correct date ranges must be running when archiving takes place so that the system can connect to them as needed. The same audit databases must be available when you restore the records. See Set Up Audit Trails
E-Signature Restore (126.96.36.199)