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Controlling Access with User Groups
You can assign users to groups, then control access to various system elements based on group membership. This feature provides flexibility and consistency in the way you enforce security requirements.
Important: A group security feature is also available in QAD Desktop. However, this is supported by a different set of records than standard user groups. See User Guide: QAD Desktop for information.
First, define groups in User Group Maintenance (36.3.4). Then use the following programs to assign access based on groups:
Menu Security Maintenance (36.3.10). See here.
Site Security Maintenance (36.3.15). See here.
GL Account Security Maintenance (36.3.9). See here.
Inventory Movement Code Security (36.3.17). See here.
When a user is given access to more than one domain, you can use groups to manage roles within the domain. See Specifying Domains.
Example: A user has access to all functions in Domain1, but can only generate reports in Domain2. Assign the user to two groups: Admin and Review. Set up menu security so that Admin can access all functions and Review can access only reports. Then, in User Maintenance, assign the user to the Admin group for Domain1 and to the Review group for Domain2.
Grouping users reduces maintenance for the system administrator.
For most security, the use of groups is entirely appropriate. In a few cases, you might not want to use groups. For high-risk functions such as Menu Security Maintenance, grant access to specific users by ID—typically the system administrator and an alternate.