{"id":12586,"date":"2025-10-21T08:46:01","date_gmt":"2025-10-21T15:46:01","guid":{"rendered":"https:\/\/www.qad.com\/blog\/?p=12586"},"modified":"2025-10-21T09:48:45","modified_gmt":"2025-10-21T16:48:45","slug":"cut-sourcing-costs-and-boost-efficiency-real-qad-srm-cases-and-best-practices","status":"publish","type":"post","link":"https:\/\/www.qad.com\/blog\/2025\/10\/cut-sourcing-costs-and-boost-efficiency-real-qad-srm-cases-and-best-practices","title":{"rendered":"Cut Sourcing Costs and Boost Efficiency: Real QAD SRM Cases and Best Practices"},"content":{"rendered":"<p>[vc_row][vc_column][vc_single_image image=&#8221;12587&#8243; img_size=&#8221;full&#8221;][vc_column_text]<span style=\"font-weight: 400;\">In today\u2019s complex and often volatile global environment, procurement leaders face mounting pressure to cut sourcing costs while navigating geopolitical instability, inflation, <\/span><a href=\"https:\/\/www.qad.com\/blog\/2025\/04\/mitigate-the-impact-of-tariff-changes\"><span style=\"font-weight: 400;\">tariffs<\/span><\/a><span style=\"font-weight: 400;\"> and talent shortages. As a Senior Customer Success Manager at QAD, I\u2019ve spent the past five years working closely with our <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/blog\/2024\/05\/what-to-know-about-supplier-relationship-management-srm\" rel=\"noopener\"><span style=\"font-weight: 400;\">QAD Supplier Relationship Management (SRM)<\/span><\/a><span style=\"font-weight: 400;\"> customers to help them overcome these challenges and drive real business impact. The truth is, sourcing smarter isn\u2019t just about software\u2014it\u2019s about strategy, support, and best practices. And that\u2019s exactly what we deliver through QAD SRM.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this post, I\u2019ll walk you through some real customer success stories, share practical insights, and explain how the QAD Customer Success team helps companies like KION, Convotherm (a Welbilt subsidiary), EVN and others <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/blog\/2025\/03\/improving-efficiency-and-the-customer-experience-with-qad-supplier-relationship-management\" rel=\"noopener\"><span style=\"font-weight: 400;\">boost efficiency<\/span><\/a><span style=\"font-weight: 400;\">, strengthen supplier collaboration, and realize measurable savings using QAD SRM.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">My Role as a QAD Customer Success Manager<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">At QAD, Customer Success is more than a title\u2014it\u2019s a philosophy. My role involves guiding our customers through their SRM journey, from implementation to optimization. Whether we\u2019re mapping out a <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/blog\/2025\/04\/the-importance-of-digital-sourcing-applications-for-complex-strategic-sourcing\" rel=\"noopener\"><span style=\"font-weight: 400;\">digital sourcing strategy<\/span><\/a><span style=\"font-weight: 400;\">, configuring supplier performance workflows, or troubleshooting integration challenges, our goal is to help customers unlock the full value of their investment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Customer Success team serves as a strategic partner, acting as an advocate for our clients within QAD and ensuring that their evolving needs are reflected in our product roadmap. We work closely with customers across industries, translating procurement goals into actionable outcomes through QAD SRM, including <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/solutions\/supplier-data-management\" rel=\"noopener\"><span style=\"font-weight: 400;\">Supplier Data Management<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/solutions\/sourcing\" rel=\"noopener\"><span style=\"font-weight: 400;\">Sourcing<\/span><\/a><span style=\"font-weight: 400;\">, Collaboration and <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/solutions\/auctions\" rel=\"noopener\"><span style=\"font-weight: 400;\">Auctions<\/span><\/a><span style=\"font-weight: 400;\"> solutions.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">KION Group AG: A 360\u00b0 Procurement Transformation<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">One of the most inspiring examples is the KION Group, a global leader in material handling solutions. When I started working with KION five years ago, they faced fragmented procurement processes across regions. By implementing QAD SRM, they were able to standardize these processes globally, creating consistency from North America to EMEA and APAC.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/blog\/2025\/01\/kion-group-ag-transforms-procurement-processes-with-qad-srm\" rel=\"noopener\"><span style=\"font-weight: 400;\">results<\/span><\/a><span style=\"font-weight: 400;\"> were transformative:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>90% RFQ process efficiency gain<\/b><span style=\"font-weight: 400;\">, freeing buyers from manual tasks and enabling them to focus on strategic activities like negotiation and supplier collaboration.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>32% spend savings<\/b><span style=\"font-weight: 400;\"> using QAD\u2019s Auctions solution in their first implementation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Seamless integration with KION\u2019s ERP system, streamlining data flows and approvals.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increased <\/span><b>supplier satisfaction<\/b><span style=\"font-weight: 400;\"> thanks to a centralized platform for all interactions\u2014from sourcing to data updates.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This success didn\u2019t happen overnight. It required collaboration, commitment, and a clear implementation strategy\u2014something we always emphasize with our customers.<\/span><\/p>\n<p><b>Read the full <\/b><a target=\"_blank\" href=\"https:\/\/www.qad.com\/case-studies\/kion-group-ag\" rel=\"noopener\"><b>KION Group AG customer success story<\/b><\/a><b> to learn more, and check out their customer success video below.<\/b>[\/vc_column_text][vc_video link=&#8221;https:\/\/qad.wistia.com\/medias\/3tkl7c3q4a&#8221;][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">Auctions: Big Wins with the Right Conditions<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/solutions\/auctions\" rel=\"noopener\"><span style=\"font-weight: 400;\">QAD SRM Auctions<\/span><\/a><span style=\"font-weight: 400;\"> is a powerful tool when applied strategically. For instance, a German industrial leader saw an astonishing <\/span><b>92% savings<\/b><span style=\"font-weight: 400;\"> in one outlier case. More frequently, customers like KION and others frequently report <\/span><b>15\u201335% savings<\/b><span style=\"font-weight: 400;\"> when auctions are run under optimal conditions\u2014such as large-volume, well-defined categories in competitive supplier markets.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As Oliver Augustin, Team Leader Strategic Procurement at EVN Group, candidly shared, \u201cIn 2020\/2021, we had one bad result, one normal result, and one top result.\u201d His takeaway? When the right conditions are in place, the Auctions capabilities in QAD SRM can be an extremely effective lever for value creation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another customer saved <\/span><b>\u20ac600,000\u2013\u20ac700,000 <\/b><span style=\"font-weight: 400;\">with just a handful of auctions in 2024. And one global automotive OEM reduced clicks in their auction process from over 200 to just 37\u2014on top of achieving ROI by cutting spend within the first week of go-live.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Sourcing: From Manual to Masterful at Convotherm<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Convotherm (a Welbilt subsidiary), another standout success story, used QAD SRM to transform its RFQ process. Previously, their buyers sent individual emails to dozens of suppliers. Now, it\u2019s all managed digitally in a few clicks. The outcome?<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>90% efficiency gain<\/b><\/li>\n<li aria-level=\"1\"><b>3.2x ROI in the first year<\/b><\/li>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">A procurement team empowered to focus on value-generating tasks<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Welbilt\u2019s enthusiastic adoption of QAD SRM is a perfect example of what\u2019s possible when technology and team alignment come together.<\/span><\/p>\n<p><b>Watch the Convotherm customer success video below to learn more.<\/b>[\/vc_column_text][vc_video link=&#8221;https:\/\/qad.wistia.com\/medias\/wnutxkwm9z&#8221;][vc_column_text]<\/p>\n<h2>Supplier Relationship Management: More Than Just Data<\/h2>\n<p><span style=\"font-weight: 400;\">Managing supplier performance, risk, and compliance is crucial\u2014especially in industries governed by regulations like <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/blog\/2023\/11\/navigating-new-regulations-supply-chain-and-global-trade-compliance-challenges-in-2023\" rel=\"noopener\"><span style=\"font-weight: 400;\">Germany\u2019s Supply Chain Due Diligence Act<\/span><\/a><span style=\"font-weight: 400;\">. Schmitz Cargobull, for example, leverages QAD SRM to manage ESG compliance and sustainability KPIs, earning them the 2024 QAD Sustainability Award.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another electronics customer uses automated workflows triggered by supplier rating drops to initiate corrective actions. And a global auto supplier maps PPM KPIs directly into QAD SRM, streamlining supplier quality processes across their global footprint. But there is one thing that over 80% of customers are agreeing on: QAD SRM\u2019s flexibility is a standout differentiator that sets it apart in the market.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Collaboration: The Unsung Hero<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">QAD\u2019s Collaboration solution is QAD SRM\u2019s game-changer\u2014an agile, high-impact solution that accelerates decision-making and boosts supplier engagement. Whether it\u2019s managing internal change notifications, quality audits, or even cybersecurity questionnaires, companies like <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/case-studies\/avl-list-gmbh\" rel=\"noopener\"><span style=\"font-weight: 400;\">AVL<\/span><\/a><span style=\"font-weight: 400;\"> and KNAPP AG are using it to bridge gaps between teams and drive cross-functional engagement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201cThe name Collaboration practically says it all. It has increased our internal collaboration,\u201d explained Harald Rei\u00dfenb\u00fcchel, Senior Specialist Purchasing Tools &amp; Processes at AVL List GmbH. \u201cActivities are used by Development for change notifications, by Quality for audits and, in future, by the cybersecurity team for information security queries. In addition to internal use in purchasing.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201cWith Collaboration, you definitely have a unique selling point in the market,\u201d agreed Paula Seyfried, Corporate Strategy &amp; Processes at KNAPP AG.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As one Austrian customer humorously asked, \u201cCould we use QAD SRM for our internal vacation approval process?\u201d Technically, yes\u2014and that speaks volumes about its versatility.<\/span><\/p>\n<h2>Best Practices for QAD Supplier Relationship Management Success<\/h2>\n<p><span style=\"font-weight: 400;\">Having supported many SRM implementations, I\u2019ve observed a few key practices that consistently drive success:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Small Bang First:<\/b><span style=\"font-weight: 400;\"> Start with a limited rollout to test and refine before scaling globally.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Clear Ownership:<\/b><span style=\"font-weight: 400;\"> Assign internal champions who understand the system and can support local users.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Communication:<\/b><span style=\"font-weight: 400;\"> Keep teams informed about updates and changes through defined channels.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Stick to the Plan:<\/b><span style=\"font-weight: 400;\"> Don\u2019t let \u201cscope creep\u201d derail your go-live. Enhancements can follow in future waves.<\/span><\/li>\n<li aria-level=\"1\"><strong>Data Quality Focus<\/strong>: Define ownership and validation rules early so supplier and transaction data is accurate from day one.<\/li>\n<li aria-level=\"1\"><strong>Executive Sponsorship<\/strong>: Secure visible senior leadership support to reinforce priorities and help clear roadblocks.<\/li>\n<li aria-level=\"1\"><strong>Integration Readiness<\/strong>: Validate interfaces with ERP, procurement, and other systems in sandbox environments to avoid surprises at go-live.<\/li>\n<li aria-level=\"1\"><strong>User Feedback Loop<\/strong>: Establish channels for post-launch feedback to capture quick wins and guide future enhancements.<\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Looking Ahead<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The future of <\/span><a target=\"_blank\" href=\"https:\/\/www.qad.com\/solutions\/supplier-management\" rel=\"noopener\"><span style=\"font-weight: 400;\">QAD SRM<\/span><\/a><span style=\"font-weight: 400;\"> is bright. In 2025 and beyond, we\u2019re investing in major UI\/UX upgrades, advanced integration platforms, AI-powered sourcing support and next-level analytics. But perhaps most importantly, we\u2019re doubling down on what matters most: helping our customers succeed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re looking to drive efficiency, cut costs, and elevate your supplier relationships, QAD SRM\u2014and the Customer Success team behind it\u2014are here to help.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s shape your success story together.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Ready to See QAD SRM Success Live?<\/span><\/h2>\n<p><strong>Join us at <\/strong><a target=\"_blank\" href=\"https:\/\/go.qad.com\/SC-SRM-DE-FY26-EV-Connect_011-RegistryContent--Hub-EN.html\" rel=\"noopener\"><span style=\"font-weight: 400;\"><strong>QAD Connect 2025<\/strong><\/span><\/a><span style=\"font-weight: 400;\"><strong> in Frankfurt on 24 June 2025<\/strong> for a full day of insights, innovation, and inspiration. Hear directly from industry leaders\u2014including Volkswagen and KION Group AG\u2014as they share their live QAD SRM success stories.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<h2>FAQs<\/h2>\n<p>[\/vc_column_text][vc_toggle title=&#8221;What is Supplier Relationship Management (SRM) and why does it matter?&#8221; el_id=&#8221;1761063256591-598bce5f-d231&#8243;]<span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 300;\"> SRM is a systematic approach to evaluating, managing, and partnering with suppliers of goods, materials, and services to optimize value, reduce risk, and foster innovation. Effective SRM drives cost savings, improves supply chain continuity, and strengthens collaboration with strategic suppliers, reinforcing the themes of efficiency and transformation highlighted in QAD SRM case studies.<\/span>[\/vc_toggle][vc_toggle title=&#8221;How can SRM software help cut sourcing costs?&#8221; el_id=&#8221;1761063321066-a8e7fbb9-fa3f&#8221;]SRM platforms centralize sourcing activities (e.g., RFQs, auctions), automate workflows, and provide data-driven insights on supplier performance and pricing trends. By running strategic auctions and streamlined RFQs, organizations typically see 15\u201335% savings (and in some cases up to 90% RFQ efficiency gains, as seen with KION) by reducing manual effort and fostering competitive bidding among suppliers.[\/vc_toggle][vc_toggle title=&#8221;How do you measure ROI and success in SRM initiatives?&#8221; el_id=&#8221;1761063349162-4bd46504-52bc&#8221;]Define metrics such as supplier on-time delivery, contract compliance, cost savings percentage, RFQ cycle time reduction, and user adoption rates. Build dashboards for continuous tracking. Real-world cases (e.g., Convotherm\u2019s 3.2x first-year ROI and KION\u2019s 32% spend savings via auctions) illustrate how to tie metrics directly to business outcomes.[\/vc_toggle][vc_toggle title=&#8221;How can SRM improve supplier collaboration and engagement?&#8221; el_id=&#8221;1761063373541-b5f582b6-0809&#8243;]Collaboration tools within SRM facilitate real-time communication, shared workflows (e.g., change notifications, quality audits, cybersecurity questionnaires), and centralized document exchange. This agile collaboration accelerates decision-making and deepens supplier engagement, as demonstrated by customers like AVL and KNAPP AG using QAD Collaboration features to bridge cross-functional efforts.[\/vc_toggle][vc_toggle title=&#8221;How do you onboard suppliers efficiently in SRM?&#8221; el_id=&#8221;1761063394358-56733a2f-d4b9&#8243;]Standardize onboarding with checklists or self-service portals where suppliers can submit required documentation, complete profiles, and track approval status. Clear communication of timelines and requirements reduces delays and builds trust. Automated validations and reminders further streamline the process, reflecting the Supplier Data Management capabilities showcased in QAD SRM.[\/vc_toggle][vc_toggle title=&#8221;How will emerging technologies (e.g., AI and advanced analytics) shape the future of SRM?&#8221; el_id=&#8221;1761063412114-0ae05c78-4105&#8243;]AI-driven sourcing support can surface optimal bidding strategies, predict supplier risks, and recommend next-best actions based on historical data. Advanced analytics enable deeper insights into spend patterns and supplier performance trends. QAD\u2019s roadmap includes AI-powered sourcing support and next-level analytics to help procurement leaders make smarter decisions.[\/vc_toggle][\/vc_column][\/vc_row]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_single_image image=&#8221;12587&#8243; img_size=&#8221;full&#8221;][vc_column_text]In today\u2019s complex and often volatile global environment, procurement leaders face mounting pressure to cut sourcing costs while navigating geopolitical instability, inflation, tariffs and talent shortages. As a Senior Customer Success Manager at QAD, I\u2019ve spent the past five years working closely with our QAD Supplier Relationship Management (SRM) customers to help them [&hellip;]<\/p>\n","protected":false},"author":202,"featured_media":12587,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[198],"tags":[1867,304,3146,349,3145,632,1943,1551,1332,1696],"class_list":["post-12586","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-customer-success","tag-auctions","tag-collaboration","tag-convotherm","tag-customer-success","tag-kion","tag-procurement","tag-qad-srm","tag-sourcing","tag-supplier-management","tag-supplier-relationship-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Supplier Relationship Management Case Studies: QAD SRM in Action | QAD 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