{"id":9871,"date":"2021-11-11T07:19:20","date_gmt":"2021-11-11T15:19:20","guid":{"rendered":"https:\/\/www.qad.com\/blog\/?p=9871"},"modified":"2025-04-16T11:49:28","modified_gmt":"2025-04-16T18:49:28","slug":"why-your-cloud-erp-needs-role-and-record-based-security","status":"publish","type":"post","link":"https:\/\/www.qad.com\/blog\/2021\/11\/why-your-cloud-erp-needs-role-and-record-based-security","title":{"rendered":"Why Your Cloud ERP Needs Role and Record-based Security"},"content":{"rendered":"

[vc_row][vc_column][vc_single_image image=”9872″ img_size=”full”][vc_column_text]One of the best things about an adaptive ERP solution in the <\/span>cloud<\/span><\/a> is the way it facilitates communication and collaboration with all your trading partners. Whether it\u2019s <\/span>enabling your customers<\/span><\/a> to enter or manage their own orders over the internet or quickly communicating schedule and demand changes to your suppliers, cloud-based ERP has helped thousands of manufacturing companies manage the current global supply chain snarls.<\/span><\/p>\n

But opening your essential ERP system to even trusted third-parties isn\u2019t without some risk. You have no way of knowing whether your customer forgets to change their password after an employee leaves, for example. Or if one of your suppliers checks for schedule changes from an insecure network in an airport or coffee shop. With open collaboration in the cloud, if you aren\u2019t careful, your system\u2019s security is only as good as the security in your trading partners\u2019 networks.<\/span><\/p>\n

Cloud Providers Typically Offer Strong Security<\/span><\/h2>\n

That\u2019s why one of the first questions you should ask prospective cloud-partners is to explain their security. Many cloud options, like the <\/span>QAD Cloud<\/span><\/a>, have superb, state-of-the-art security on their networks. They keep the network up to date with patches and security fixes. They have physical security for their buildings, to prevent unauthorized access, often including live guards and CCTV monitoring. They have automatic backup and recovery, fail-over systems and redundant sites. They take security seriously. In many cases, your data security comes down to the security within your enterprise applications.<\/span><\/p>\n

Your Data Security Also Depends on the Applications You Run<\/span><\/h2>\n

Most enterprise business applications provide security at the module and menu item level. They may have separate security authorizations for add, change, delete and modify actions.<\/span><\/p>\n

But if you\u2019re <\/span>opening your data<\/span><\/a> up to third parties, even that isn\u2019t enough. You need both role-based and record-based security.<\/span><\/p>\n

Most <\/span>ERP systems<\/span><\/a> have security that grants or denies access to specific menu level items, but maintaining such detailed security structures for individual users can be complex and time-consuming. To be feasible, you need a way to assign security access quickly but flexibly.<\/span><\/p>\n

The Security Value of Predefined Roles<\/span><\/h2>\n

QAD Adaptive ERP comes with a series of roles that have predefined levels of access to the typical functions required by the role. While you can\u2019t change these predefined roles, you can copy them as a baseline and then add or remove required capabilities and functions to match the business processes in use at your company.<\/span><\/p>\n

You Also Need Record-Level Security<\/span><\/h2>\n

If you\u2019re opening your system up to your trading partners, whether for record maintenance or simple inquiries, role-based access alone isn\u2019t enough. You also need record-based security.<\/span><\/p>\n

Record level security allows you to restrict user access to individual records. If you grant access to customer order inquiries, for example, you can restrict a user to seeing only records for their customer number. In that case, you won\u2019t have to worry that they will check prices or terms you may have granted to other customers.<\/span><\/p>\n

The same goes for suppliers. Supplier users with record-level security in place would be able to see only records for their own company. They can\u2019t see that you are paying one of their competitors more than you pay them for a similar product or service, for example. Once you understand it, you realize that record level security is essential for rapid, efficient cloud-based communication with trading partners.<\/span><\/p>\n

You Need an Adaptive ERP<\/span><\/h2>\n

No business stays the same for long, so your business processes, trading partners and collaboration needs most likely won\u2019t stay the same over time either.\u00a0<\/span><\/p>\n

You need a sophisticated security system able to handle the nuances of every trading partner relationship, but with a simple method of maintaining access. <\/span>QAD Adaptive ERP<\/a>\u2019s<\/span> industry leading security setup provides the security, flexibility and ease of maintenance you need to adapt to changes in your business.<\/span><\/p>\n

For more information about QAD Adaptive ERP\u2019s security, visit <\/b>our website<\/b><\/a>.<\/b>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n","protected":false},"excerpt":{"rendered":"

[vc_row][vc_column][vc_single_image image=”9872″ img_size=”full”][vc_column_text]One of the best things about an adaptive ERP solution in the cloud is the way it facilitates communication and collaboration with all your trading partners. Whether it\u2019s enabling your customers to enter or manage their own orders over the internet or quickly communicating schedule and demand changes to your suppliers, cloud-based ERP […]<\/p>\n","protected":false},"author":56,"featured_media":9872,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[182,199],"tags":[773,9,576,1767,654,438,112,1883,1882,777,1884],"class_list":["post-9871","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-featured","category-manufacturing-trends","tag-adaptive-erp","tag-cloud-erp","tag-cloud-security","tag-cloud-based-erp","tag-data-security","tag-enterprise-applications","tag-erp","tag-record-based-security","tag-role-based-security","tag-suppliers","tag-system-security"],"yoast_head":"\nWhy Your Cloud ERP Needs Role and Record-based Security | QAD Blog<\/title>\n<meta name=\"description\" content=\"Open collaboration in the cloud can bring security risks. 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