US Exercise: Daybook Setup

In this exercise, you will create an operational daybook that you will use as default for all fixed asset transactions. Then, you will create a set of daybooks that you will use as defaults for sales orders by site.

1 In Daybook Group Create (25.8.2.1), define the following daybook groups:


Field	Group 1	Group 2	Group 3
Daybook Group Code	FA-TRANS	CU-TRANS	IC-TRANS
Description	Fixed Assets Transactions	Customer Transactions	Intercompany Transactions


Field	Group 4	Group 5
Daybook Group Code	REV-TRANS	TR-ACCRUAL
Description	Revaluation Transactions	Transient Accruals

2 Use Daybook Create (25.8.1.1) to create the following daybooks. Click Save and Create after each daybook. Finally, click Save when you have created the last daybook.


Field	Daybook 1	Daybook 2	Daybook 3
Daybook Code	FA-DB	CIDB	CCNDB
Description	Fixed Assets	Customer Invoices	Customer Credit Notes
Daybook Type	Journal Entries	Customer Invoices	Customer Credit Notes
Layer Code	Primary	Primary	Primary
Daybook Control	Operational	Operational	Operational
Daybook Group	FA-TRANS	CU-TRANS	CU-TRANS


Field	Daybook 4	Daybook 5
Daybook Code	ICDB2	CADB
Description	Intercompany	Customer Adjustments
Daybook Type	Journal Entries	Customer Adjustments
Layer Code	Primary	Primary
Daybook Control	Operational	Operational
Daybook Group	IC-TRANS	CU-TRANS

3 In Default Daybook Maintenance (25.8.4), set the daybook default for fixed assets transactions:


Field	Daybook 4
Transaction Type	FA
Document Type	<blank>
From Entity	10USACO
To Entity	10USACO
Daybook	FA-DB

Click Next to save, then Back to leave. Now, fixed asset transactions are linked to your new daybook by default.

4 In Sales Order Accounting Control (36.9.6), select the Use Daybook Set by Site field and the Use Correction Invoices field.

5 In Daybook Set by Site Maintenance (25.8.10), update the default AR daybook set for site 10-100.


Field	Value
Daybook Set	10-SALES
Site	10-100
Type	AR
Active	Yes
Copy from Site	<blank>

Note: If the field lookups for the following fields are empty, manually enter the values in the fields.


Field	Value
Invoice Daybook	CINV
CN Daybook	CCN
Intercompany Daybook	JE
Correction Invoices (Negative)	CCN
Correction Credit Notes (Negative)	CINV-CA
Correction Invoices (Positive)	CINV
Correction Credit Notes (Positive)	CCN-CA
Adjustment Daybook	CADJ

Any new customer created and attached to this site will be linked to the daybook set 10-SALES.