AP Process > US Exercise: Purchasing—Alternative Flows
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US Exercise: Purchasing—Alternative Flows
In this exercise, you will practice how to:
• Process a supplier invoice for goods received.
• Create a receiver matching.
• Create a reversal/replacement of a supplier invoice/receiver matching.
Unless otherwise stated, use entity 10USACO and accept default values.
1 Use Purchase Order Maintenance (5.7) to create a purchase order.
 
Field
Value
Purchase Order
PO1-R
Supplier
10S1005, Absolute Electronics Company
Ship-To
10-100
Site
10-100
Item
500 of 02002
Unit Price
0.50
Taxable
No
2 Use Purchase Order Receipts (5.13.1) to receive the purchase order completely.
3 Use Operational Transaction Post (25.13.7) to post the unposted transactions to the GL.
4 Use Supplier Invoice Create (28.1.1.1) to create a supplier invoice for the received materials.
 
Field
Value
Supplier
10S1005, Absolute Electronics Company
Reference
PO1-R
Amount
$245
500 * 0.49 (price var. of 0.01)
Invoice Status Code
RM-INIT
PO Number
PO1-R
Daybook
SINV (defaults from the daybook set)
Taxable
No
a Review the other available tabs.
b Click the Matching button.
5 In the Receiver Matching Create window, click the Search button to retrieve details on purchase order PO1-R (The PO number is copied to the Order field in Receiver Matching Create from the Purchase Order field on the supplier invoice.)
6 When the search result is returned, notice that there is a difference of 5 USD between the PO amount and the invoice amount due to the price variance on the invoice.
7 On the receiver matching line, update the value in the Matched Unit Price field to 0.49 and press the Tab key.
The Difference field is updated to 0 (zero).
8 Click Save to save the receiver matching record.
 
9 Use Supplier Invoice Reverse (28.1.1.11) to reverse the invoice created in step (4). Ensure that the Create Replacement field is selected.
10 Click Reverse.
A message is displayed asking if you want to completely reverse the invoice selected.
11 Click Yes.
Supplier Invoice Replace (28.1.1.12) opens.
12 Change the value in the TC Invoice Amount field of the replacement supplier invoice to $250.
13 Save the replacement invoice.
14 Use Supplier Invoice View (28.1.1.3) to review the GL postings created by the matching for the original, reversed, and replaced invoices.
Following the purchase order to invoice and allocation flows, you will now learn how AP payments are processed in QAD Enterprise Financials.