AP Process > US Exercise: AP Payment—Prepayment
  PPT
US Exercise: AP Payment—Prepayment
In this exercise, you will create and process supplier prepayments.
Unless otherwise stated, use 10USACO and accept default values.
1 Create the following invoice using Supplier Invoice Create (28.1.1.1).
 
Field
Value
Supplier
10S1005, Absolute Electronics Company
Reference
AEC-1
TC Invoice Amount
$1000.00 USD
Invoice Status Code
OK2PAY
Daybook
SINV (defaults from the daybook set)
Taxable
No
2 Create a supplier payment using Supplier Payment Create (28.9.3.1).
 
Field
Value
Supplier Code
10S1005, Absolute Electronics Company
Amount
$1500.00 USD
Reference
Prepayment AEC-1
Status
For Collection
a Click the Allocate button.
b Use the fields and Search button to locate the supplier invoice created in step (1).
c Allocate the payment to the invoice by selecting the Full field for the invoice line in the grid.
d Click the Prepay button.
e Specify the following information in the Supplier Payment–Prepay screen:
 
Field
Value
Invoice Description
Prepayment-1 AEC
TC Prepayment Amount
500
f Click OK.
The system adds a new line to the Supplier Payment–Allocate grid with an invoice of type Prepayment.
g Click OK in Supplier Payment–Allocate.
h Save the payment.
3 Use Supplier Invoice View (28.1.1.3) to see the effect of this payment on the supplier sub-ledger for 10S1005.
4 Use Supplier Payment View (28.9.3.3) to review the payment created.
5 Use Journal Entry View (25.13.1.3) to review the GL postings created by Supplier Payment Create (28.9.3.1).
Use daybook APPAY.
AP Payment Selection
In this exercise, you will:
• Create and confirm an AP payment selection
• Print a check.
1 In Supplier Payment Selection Create (28.9.4.1), create the following payment selection:
 
Field
Value
Selection Code
PaySel1
Bank GL Account
1100
Payment Format
CHECK-AP (defaults)
Own Bank Number
55667342 (defaults)
2 Use the Search and Clear buttons to experiment with various selection criteria.
Finally, select one invoice for each of the following suppliers:
• Supplier 10S1004 (Sungro Chemicals)
• Supplier 10S1006 (Hampton Electronics)
3 Save the payment selection.
4 Use Supplier Payment Selection Confirm (28.9.4.5) to post payment selection PaySel1.
5 Use Supplier Payment Selection View (28.9.4.3) to review the payment records created by the posting.
6 In Supplier Invoice View (28.1.1.3), review the effect of this payment posting on the selected invoices.
Try changing the columns selected and the order of the columns to tailor the view to your needs.
7 In Journal Entry View (25.13.1.3), view the Journal Entry created by this payment registration.
Try changing the columns selected and the order of the columns to tailor the view to your needs.
8 Use Supplier Check Print (28.9.9.3) to print the checks for the payment selection.