AP Process > EMEA Exercise: AP Payment—Prepayment
  PPT
EMEA Exercise: AP Payment—Prepayment
In this exercise, you will:
• Create and process an individual supplier payment.
• Create and process supplier prepayments.
Unless otherwise stated, use entity 22UKCO and accept default values.
1 Create a supplier invoice.
 
Field
Value
Supplier
22S1001, Cheshire Packaging Products
Reference
PT0707
Amount
1100.00 GBP
Invoice Status Code
OK2PAY (approved, allocated, free to pay, no receiver matching)
Daybook
SINV (defaults from the daybook set)
Taxable
No
2 Create a supplier payment using Supplier Payment Create (28.9.3.1).
 
Field
Value
Supplier Code
22S1001
Amount
1500 GBP
Reference
Urgent Payment PT0707
Status
For Collection
a Click the Allocate button.
b Use the fields and Search button to locate the supplier invoice created in step (1).
c Allocate the payment to the invoice by selecting the Full field for the invoice line in the grid.
d Click the Prepay button.
e Specify the following information in the Supplier Payment–Prepay screen:
 
Field
Value
Invoice Description
Prepayment-1 CPP
TC Prepayment Amount
400
f Click OK.
The system adds a new line to the Supplier Payment–Allocate grid with an invoice of type Prepayment.
g Click OK in Supplier Payment–Allocate.
h Save the payment.
3 Use Supplier Invoice View (28.1.1.3) to see the effect of this payment on the supplier sub-ledger for 22S1001.
4 Use Supplier Payment View (28.9.3.3) to review the payment created.
5 Use Journal Entry View (25.13.1.3) to review the GL postings created by Supplier Payment Create (28.9.3.1).
Use daybook APPAY.
AP Payment—Electronic
In this exercise, you will:
• Create, modify, confirm, and execute AP payment selections (electronic transfer).
• Register the payment in the bank.
Unless otherwise stated, use entity 22UKCO and accept default values.
1 In Supplier Payment Status Create, create the following payment statuses for the payment instrument Electronic Transfer:
 
Field
Status 1
Status 2
Status 3
Payment Instrument
Electronic Transfer
Electronic Transfer
Electronic Transfer
Status
Initial
For Collection
Paid
Bank Account Code
1120
1120
1120
Daybook Code
 
APPAY
APPAY
GL Account
 
2080
2080
Default Value Days
0
0
0
2 Use Supplier Payment Selection Create (28.9.4.1) to create a supplier payment selection.
Code: PAYMENT-1
GL Account: 1120
Own Bank Number: UK5564999 (defaults)
3 Use the Search and Clear buttons to experiment with various selection criteria.
4 Finally, select one invoice for supplier 22S1000 (Auto-Plas International) and two invoices for supplier 22S1001 (Cheshire Packaging Products).
5 Save the payment selection.
6 Use Supplier Payment Selection Modify (28.9.4.2) to modify PAYMENT-1. Remove the following invoice from the selection:
Supplier: 22S1001
External Number: PS H02
7 Use Supplier Payment Selection Confirm (28.9.4.5) to post payment selection PAYMENT-1.
8 Use Supplier Payment Selection View (28.9.4.3) to review the payment records created by the posting.
9 In Supplier Invoice View (28.1.1.3), review the effect of this payment posting on the selected invoices.
Try changing the columns selected and the order of the columns to tailor the view to your needs.
10 In Journal Entry View (25.13.1.3), view the Journal Entry created by this payment registration.
Try changing the columns selected and the order of the columns to tailor the view to your needs.
11 Using Supplier Payment Selection Execute (28.9.4.6), create the electronic payment file.
12 Create a banking entry in Banking Entry Create (31.1.1).
 
Field
Value
GL Account
1120
Bank Statement Year/NR
2013 accept default statement number
Line
(automatic)
Description
Payment PAYMENT-1
Amount
12,000 GBP OUT
Allocate to payment selection PAYMENT-1.
13 Use Supplier Invoice View (28.1.1.3) to see the effect of this on the supplier sub-ledger.
Try changing the columns selected and the order of the columns to tailor the view to your needs.
14 Use Journal Entry View (25.13.1.3) to review the postings created by the allocation.
Try changing the columns selected and the order of the columns to tailor the view to your needs.
15 Use Supplier Payment View (28.9.3.3) to review the effect of the allocation on the payment records (instruments).