Managing Report Images
When you run a report, the system stores the results as a report image. Enter Yes in the Save Image field in Run Report (25.17.17) to create and store a report image. Save the report image if you want to print or export all or part of the report later.
Each report image has a unique run ID assigned by the system. To find a particular report image, record the report’s run time and run ID. Use the programs on the Output Manager Menu (25.17.19) to use the report image.
• Print Report Image (25.17.19.1) prints a report image. To print a range of pages, specify the page numbers. If the report image contains a controlling hierarchy, use Page Number Inquiry (25.17.19) to find the sequential page numbers corresponding to the group page numbers.
• Export Report Image (25.17.19.3) copies a report image into ASCII format. With the resulting file, you can import the information into other software, such as spreadsheets. To export, enter a file name in the Output field. The system saves it under your user login directory.
• Page Number Inquiry (25.17.19.5) shows an equivalent page number for reports numbered with repeating pages. A report can have repeating page numbers only if it involves a controlling hierarchy. Report Maintenance determines whether a report has repeating page numbers. If Continuous Page Numbers field is No, the page numbers begin at page one for each iteration required by the controlling hierarchy.
The system calculates the equivalent page number and displays it in the last field (corresponds to report page).
• Report Output Filter (25.17.19.13) enables you to suppress output of columns, lines, or report iterations (groups) from a report image before printing or exporting it. You can use this feature several times to generate different versions of a report. The system maintains the original image so you can later reselect portions you suppressed.
When you select a report image, the system displays the selection of lines first, then columns, and, finally, controlling hierarchy groups. Initially, all items are selected (indicated by an asterisk). You can change the selection as needed.
• Use Image Delete/Archive (25.17.19.23) to delete the report image information associated with specific runs of a report. Identify report images by the run ID. Set Delete to Yes to remove the report image from the database. With Delete set to Yes, the Archive option is activated. Set Archive to Yes to store the report image to an ASCII file and then delete the image from the database.
The stored file name has the format xxYYMMDD.hst, where xx is the record type and YYMMDD is the date you ran delete/archive. If the file does not exist, it is created. If the file already exists from a previous delete/archive run, the system appends the report image to this file.