Answers to Workshops and Study Questions
Setup Workshop
1 Enter this as Discount 10, Disc Days 5 from invoice, and Due 60 days from invoice.
2 Use appropriate Tax Maintenance screen.
3 Use Salesperson Maintenance.
4 Use Customer Data Maintenance.
5 Use Commission Detail Maintenance.
6 First, you have to add the corporate HQ as a customer in Customer Maintenance. Then, you need to modify the old customer to reference the bill-to address.
Setup Study Questions
1 False. The credit terms data is shared.
2 Set up a terms code with Disc Date = April 1 and Due Date = April 30.
3 Discount date is ten days from the end of February; that is, March 10. Due date is 30 days from the end of February; that is, March 30.
4 First, set up a price table for the customer. Then set up the following discount tables, using the same name (such as DIST). You would set up three different sets of discount pricing:
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Amount Type:
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Discount%
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Qty Type:
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Quantity
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Comb Type:
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Exclusive
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Min Qty:
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Disc% 0
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1000
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15
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5000
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25
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Item Analysis Code:
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90-1000
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UM
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CS
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Qty Type:
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List Price
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Comb Type:
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Combinable
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List Price:
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50
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Set up Analysis Code
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Type:
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Item
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Code:
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Prod1000
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Analysis Code Selection Maintenance
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Type:
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Item
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Code:
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Prod1000
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Condition Field:
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Product Line
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Wild Card:
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*
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From:
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1000
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To:
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1000
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Analysis Code Regen Utility
Price List Maintenance
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Price List:
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Mark-Up
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Item/Analysis Code:
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Prod1000
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Amount Type:
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Mark-Up
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Qty Type:
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Quantity
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Comb Type:
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Exclusive
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Min Qty:
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1
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Mark-Up%:
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25
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5 False. Multiple Yes indicates that multiple salespersons are assigned to this customer.
6 False. The credit limit is only checked for the bill-to address.
7 In Customer Modify:
Print Statement = Yes
Stmt Cycle
8 The answer is:
Reference should equal the customer address code.
Type should be blank.
Language should be the customer language.
Sales Order Processing Workshop
Situation 1
1 You should check to make sure that you have two different sites and, if not, you add one. You should also check that the items are assigned to the appropriate site and, if not, enter that site in Item Master Maintenance. If you have any inventory for these items, make sure that it is at the right site and. If it is not, transfer it.
2 Item Cost Maintenance.
Situation 2
1 Flowchart should show the following steps in this sequence:
a ORDER ENTRY
b ORDER CONFIRMATION
c CREDIT CHECKING
d (If credit OK) ALLOCATE INVENTORY
e (If shortages) MANUALLY OVERRIDE ALLOCATIONS
f PRINT PACKING LISTS
g (Optional) SHIPPING LABELS
h SHIPMENT
2 One way to establish Sales Order Control settings is
• Allocate Sales Order Lines due in Days: 0 days: this means that you do not allocate as you take the order; you do it later in batch using the Auto or Manual Allocation.
• Limit Allocations to Avail to Allocate: Yes: you want to allocate only what can ship that day.
• Pick Only Allocated Lines: Yes: you want to put only the things you allocated (that is, the things you can ship) on the packing list.
• Company Address: Your company address that you set up in Company Address Maintenance.
• Confirmed Orders: No: the procedure is to do a separate confirmation step.
3 Confirmed sales orders show up on the Master Schedule Summary on the sales order line, and they should decrease Available to Promise. If your sales orders do not appear on the master schedule summary, it is because they are not confirmed. You have to use the Sales Order Confirmation to confirm them before they appear.
Situation 3
4 From the Customer Master Data.
5 From the Item Master.
6 The field is set to No. The Freight frame does not display unless it is changed to Yes.
7 The sales order total changes.
Sales Order Processing Study Questions
1 Credit is checked during:
a Sales Quote Maintenance
b Sales Order Maintenance
c Pending Invoice Maintenance
Checking occurs at the beginning and at the end. After you enter the order, you can check credit again at any time using Sales Order Auto Credit Hold.
2 In this situation, allocations would be unnecessary. Set the following:
a Allocate Sales Order Lines due in: 0 days
b Limit Allocations to Avail to Allocate: Yes
c Pick Only Allocated Lines: No
3 False. Since you can have multiple invoices for the same sales order, it is less confusing if you set them up to use different ranges of numbers.
4 False. Customer Payments are going to be processed using the actual exchange rate at the time they pay you. The Fixed exchange rate specified on the order is used for calculating your gain/loss.
5 Pros: Multiline entry mode is faster and the screens are much simpler (easier to understand).
Cons: Multiline entry mode does not let you enter or view additional line item data such as due date, tax status, commission.
6 False. Non-blank type indicates a non-inventory sales order. Instead, you should use customer type or channel.
7 To reprint a sales order, you must go into Sales Order Maintenance and change the Print Sales Order field on the sales order trailer screen. If the revision number was automatically updated, you might or might not want to reset it.
Allocations and Shipping Workshop
1 All of your orders should not have been allocated. Your available inventory is oversold, so you cannot allocate all of the orders. Some of them might not have been due in the allocation window you specified.
2 Follow directions.
3 Specify the site when you print Sales Order Packing List.
4 Ship Picked sets the quantity to ship of each item equal to the quantity that was printed on the picklist and sets the location, lot/serial, and lot reference for each item to the values that printed on the packing list. If this is what you shipped, you can process the shipment quickly. Review the screen and press Go. Type in something if you did something differently than suggested.
5 Look at Transaction Detail Browse. There should be five GL transactions, each crediting Inventory and debiting Cost of Sales (Material, Labor, Overhead, Burden, or Subcontract). Note that the GL transactions are always created in pairs.
Allocations and Shipping Study Questions
1 Detail Allocations allow you to specify a particular inventory lot/serial number or lot reference, assigning inventory of a particular status or with particular characteristics (grade, assay, expiration date) to a particular order.
2 Discussion questions.
3 False. A general allocation is like buying a ticket but not getting a seat assignmen35t or boarding pass. A detail allocation is like a boarding pass; that is when you actually get a seat assigned.
4 False. You are not required to use allocations to get a packing list, but it can be helpful procedurally.
5 Yes, you can hold an order for invoicing until it is fully shipped. Simply set the Ready to Invoice field to No each time you process a partial shipment. Once the order is completed and shipped, set the Ready to Invoice field to Yes.
Invoicing Workshop
Question 5: Posting an invoice should debit Accounts Receivable and credit Sales.
Invoicing Study Questions
1 Quantity errors should never be changed in Pending Invoice Maintenance. Instead, the error should be corrected by shipping a negative quantity (800) and then shipping the correct quantity (80). This should be done by an inventory person so that the right location information is entered.
2 False. Trailer codes can only be referenced on the sales order trailer and have nothing to do with inventory. They are posted when the invoice is posted and represent add-on charges.
3 True. The invoice post updates sales history, commissions, taxes, and the general ledger as well as Accounts Receivable.
4 False. Sales Analysis stores sales history summarized by calendar month (Jan., Feb., Mar., and so on), not GL calendar month.