Budget Activities

A number of restrictions apply when modifying budgets. When creating budgets in Budget Create (25.5.1.1), you cannot modify the data in the Periods and Levels tabs once you have created the budget topics in the Structures tab.

Two activities let you modify saved budgets:

• Budget Modify (25.5.1.2) lets you change the budget data in the Structures tab for the current active budget version. The data in the General, Budget Period, Levels, and Versions tabs cannot be modified.

• Budget Modify All Versions (25.5.1.6) lets you modify budget data in all tabs, except the Levels tab, and save your changes as a new budget version.

You can prevent changes to the general budget data by only assigning access to Budget Modify (25.5.1.2) and limiting access to Budget Modify All Versions (25.5.1.6) to the budget administrator.

Budget Copy (25.5.1.5) lets you use an existing budget as the basis for a new budget. When you copy a budget, you copy the budget structure and can, optionally, copy the budget data. However, you must define budget periods for the new budget.

The Budget daemon monitors topic values and ensures that the topic used in a budget has current values. Each posting on the budget item simultaneously generates a work record for the daemon.

The Budget Rebuild (25.5.1.2) activity clears all previous actuals calculations for a specific budget and regenerates all daemon records. Rebuilding recalculates all the actuals.

Any budget can be deleted without restriction.

Daemons are server-based processes that let you run background tasks.

The Budget daemon allocates postings to the appropriate budget topics. All postings are processed, including those in the transient and secondary layers.

The Budget daemon inspects all budget definition tables, and updates the actuals for the relevant budget topics.

The Budget daemon should be active when allocations are executed because the allocation functionality uses the same tables. The Budget daemon ensures that the most current values are available for an allocation run. Allocations are discussed in more details in another section.

Once budgets are set up, they can be maintained and updated:

Use the Create Hotlink, Restore Hotlink and Synchronize options to update your budget (see Creating a Budget Structure).