Archive File
Two file formats are supported when you archive journal entries:
• QAD standard archive format .hst (composite .d file)
• JSON
When you archive journal entries, the system always creates an archive file in QAD standard archive file format. If you select Export JSON File, a JSON archive file is also created.
For audit purposes, you may want to make the archive file more readable. For example, external auditors may want to check a detailed journal entry in an archive file. The JSON format allows you to provide a report on archive files. JSON is a universal file format that can be read by many third-party tools.
Creating Archive Files
The system creates archive files by period for each entity and year in a predefined file location. You can move the archive files from your database to a low-cost storage media.
Archiving COA Master Data
In addition to generating a standard archive file, the system also archives COA master data such as GL account, sub-account, cost center, project, SAF, inter-company, daybook, business relation, customer, and supplier. This COA master file enables you to keep a record of the COA master data. The system creates a separate COA master data archive file for each archived year to preserve its historical data.
If you select Export JSON File, the system creates a JSON file for COA master data. You can use this JSON master data file to map to the archived journal entries.