Pending Invoices
Pending invoices convey authority to pay the supplier. Pending invoices control who receives payment, how much they receive, and when payment is sent. Invoices are typically recorded in Supplier Invoice Create (28.1.1.1) after an invoice is received from a supplier.
Pending invoices track the estimated amounts owed to suppliers before an invoice is received for the actual amount. Pending invoices for logistics charges are created automatically during purchase receipts and shipments. Logistics charge accruals are also referred to as pending invoices.
During receiver matching, you can match the amounts from pending invoices to actual invoice amounts. The more information provided on the pending invoice, such as the supplier of the logistics charge, the easier it is to match it to an invoice.
When purchased items are shipped from an item supplier, you might not know the name of the logistics supplier until the goods arrive. Logistics charges can accrue without specifying a logistics supplier. After an invoice arrives, you can define the logistics supplier on the pending invoice using Logistics Charge Pending Invoice Maintenance (2.15.7). During receiver matching, it is easier to match invoice amounts to pending invoices when logistics suppliers are assigned.
Note: When you ship items to a customer, you must specify the logistics supplier or an error is generated.
Internal and External References
Each pending invoice includes an internal reference and, optionally, an external reference. An internal reference is a code identifying a shipment or receipt created by the system, such as a receiver number or shipper ID. An external reference is an identifier supplied by a third-party logistics supplier, such as a bill of lading number, carrier tracking number, or packing slip number.
During receiver matching, use internal and external references to help match invoices from logistics suppliers to pending invoices.