Contract Delete/Archive
Use Contract Delete/Archive (11.5.13.23) to delete and archive contract and contract quote records when online history is no longer needed. Before processing a record, the system checks the following:
• Contracts must be fully billed (coverage date is the same or exceeds the end date).
• All revenue must be recognized for contracts with deferred and accrued revenue types.
Contract Delete/Archive (11.5.13.23)
If you enter a range of end users, only data for end users within that range is deleted or archived.
Important: Be careful when using this option. Archived data for end users probably cannot be reloaded into the system. By running this function for end users, you are deleting parts of contracts. If the contract changes, you cannot add the lines back.
When contracts are deleted, related data is also removed from the system, including billing detail records, deferred/accrued revenue details, preventive maintenance schedules, and coverage limit records.
Contract deferred/accrued revenue records can be archived separately with Contract Revenue Delete/Archive (11.5.18.23).
