The signature reason code is a critical element of the electronic signature. In regulatory environments, the signature record typically must include the meaning of the signature. In the system, the reason code provides the meaning.

Each time the system prompts for an electronic signature, the user must provide a valid reason code. For example, reason codes might indicate that a quality record has been approved, reviewed, or inspected.

Use Reason Codes Maintenance (36.2.17) to define signature reason codes that are appropriate to your environment.

See Recording Electronic Signatures.