QAD Enterprise Asset Management 2016.1
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Project Activities–Jobs for Capital Projects
Project Activities–Jobs for Capital Projects
You can perform the following activities for jobs associated with capital projects:
Capitalizing a Fixed Asset from a Job
You can create a fixed asset from a job. The total costs for the job are used when capitalizing a new fixed asset from EAM to QAD ERP’s Fixed Assets module. If you capitalize an asset from a job, then all other capitalizations of assets can only be done at this same job level. You cannot capitalize assets for children of the job or at the project level.
Follow these steps to capitalize a fixed asset from a job:
1 Open the Projects browse and highlight the project record.
2 In the lower browse, highlight the job.
3 Select Capitalize New Job Asset from the lower browse Action menu. The Capitalize New Job Asset window opens.
Capitalize New Job Asset
4 Enter the information regarding the asset in the following fields.
Fixed Asset ID
Enter the fixed asset identifier of this asset.
Description
Enter the text description of this asset.
Class
Enter or select the asset class of this asset.
Location
Enter or select the location of this asset.
Service Date
Enter or select the date this asset was placed into service.
Total Spent
Displays the total spent on this job.
Capitalized Amount
Because this is a new asset, this field displays the zero capitalized amount.
Uncapitalized Amount
Defaults and displays the uncapitalized amount on this job, which is equal to the total spent for a new asset.
New Capitalized Amount
Enter the capitalized amount of this asset. This value cannot be greater than the uncapitalized amount of the job.
5 Once you have entered all the information, click OK. The fixed asset has been capitalized for this job.
Capitalizing Additional Costs to an Existing Asset
Once a fixed asset is created and additional costs are incurred, the Modify Capital Asset action updates the capitalized amount in EAM Project|Job and sends it back to the asset in QAD’s Fixed Assets module.
Follow these steps to capitalize additional costs to an existing asset:
1 Open the Projects browse and highlight the project record.
2 Select Modify Capital Asset from the Project Action menu. The Update Project Asset window opens.
Modify Capital Asset
3 Enter the information regarding the asset in the following fields:
Fixed Asset ID
Displays the fixed asset identifier of this asset.
Description
Enter the text description of this asset.
Class
Displays the asset class of this asset.
Location
Displays the location of this asset.
Service Date
Displays the date this asset was placed into service.
Total Spent
Displays the total spent on this job.
Capitalized Amount
Displays the capitalized amount on this job.
Uncapitalized Amount
Displays the uncapitalized amount on this job, which is the total spent minus the capitalized amount.
New Capitalized Amount
Enter the capitalized amount of this asset. This value cannot be greater than the uncapitalized amount of the job.
4 Click OK. The fixed asset costs have been updated.
Viewing Capitalized Asset Data for a Project
The Fixed Asset Details submenu, which is only available for jobs associated with capital projects, allows you to pre-enter fixed asset data to be capitalized or view current capitalized asset data and capitalization changes associated with this job.
The upper browse displays information about the fixed asset, and the lower browse displays the revision history for the fixed asset.
To view the capitalized asset data for a job, open the project and select the Fixed Asset Detail submenu.
Modify Capital Asset
The upper browse contains the following fields about the fixed asset.
Description
Enter a description of the fixed asset.
Job Number
Select a job from this project with which to associate this fixed asset by clicking the magnifying glass and selecting from the list that displays.
Service Date
Enter the date this fixed asset was put into service. Defaults to the current date, which can be edited by clicking the arrow and selecting a date from the calendar that displays or by entering a new date.
Location
Select the location of the asset by clicking the magnifying glass and selecting from the list.
Class
Select the asset class by clicking the magnifying glass and selecting from the list.
Current Capitalized Amount
Displays the amount currently capitalized for the asset.
Posted to ERP?
This check box is selected if this asset has been posted in the ERP.
Job Expensed Amount
Displays the amount expensed to the job for this asset. This value is the total spent.
Job Expense at Level
The amount expensed at this level for the job. This value is the total spent at this level.
Uncapitalized Amount
Displays the job expense associated with this asset that is not yet capitalized.
Original Capitalization Date
Displays the original date this asset was capitalized, if any.
Original Capitalization Amount
Displays the original amount at which this asset was capitalized, if any.
