Billing Release to Invoice (11.5.18.13) is used to generate sales orders that serve as pending invoices for selected service contracts. Post and print these pending invoices with functions in the Sales Orders/Invoices menu. Billing cycle codes control when a given service contract generates a pending invoice.

The content of contract invoices is determined by the value of Bill Summary for the contract. The billing address is determined by the value of Bill End Users.

Each time a service contract is billed, SSM updates the Last Bill, Next Bill, and Coverage Dates for the contract and each line item. Transaction history is also maintained (ISS-SO). If Keep Contract History is Yes in SSM Accounting Control, ORD-SO transactions are also maintained.

Before executing this function, you should always perform an audit run by setting Update to No and Print Report to Yes. This creates a report of contracts that would be selected without updating them. When you have verified the contracts and billing, you can re-execute the function to generate the pending invoices.

The amount to invoice is based on the price and billing cycle. Prices on the service contract line items are stated as the price of service coverage for one installed unit for one month. The amount to invoice is calculated by multiplying the line item price by the number of units covered, then multiplying this amount by the quantity to bill for this billing cycle.

Billing Release to Invoice does not create any general ledger transactions. These are created by Invoice Post and Print (7.13.4) and Revenue Recognition (11.5.18.21).