Work Order Receipt

When a work order is completed on the shop floor, the items are typically sent to the stockroom. Use Work Order Receipt to receive items and close the order.

Batch / Remarks / Item Number / L/S / UM / Description / Status / Open Qty / Auto Lot Numbers

The total quantity to receive against this work order. The quantity received is added into inventory at the specified site and location

These two fields define and relate the received unit of measure and the inventory unit of measure.

• The unit of measure of the inventory transaction quantity

• If you enter a UM other than the item unit of measure, the system accesses the appropriate conversion factor. For example, the item can be held in inventory in the unit of measure EA, but sold or purchased in a CS of 25. When you enter CS, the system displays a UM Conversion of 25 and adjusts the cost and inventory quantity automatically

• If the alternate UM has not been predefined in Unit of Measure Maintenance, a warning displays and the UM Conversion remains at 1.0000 so you can adjust it manually

The number of items rejected on this work order. Reject quantity appears on work order history and cost reports. The total GL cost of the rejected items posts to the scrap account found on the product line of the parent item

The unit of measure and conversion fields play the same role here as for the items received

The location code associated with this inventory transaction. Use Multi Entry to enter more than one location

The lot/serial number associated with this received inventory quantity. Use Multi Entry to enter more than one lot/serial number

Lot reference, with site, location, and lot/serial number, specifically identifies inventory quantities

• Lot reference can be the production lot of the item or it can be a location reference such as a skid, roll, or pallet number

• Use Multi Entry to enter more than one lot reference on an inventory transaction

Indicates whether this inventory transaction references multiple sites and locations, or multiple lot/serial numbers or lot reference numbers

• No: Process this inventory transaction using only the site, location, lot/serial, and lot reference entered on this screen

• Yes: Display another entry screen to enter multiple lines for this inventory transaction

• No: Receive the items into the inventory location specified and assign the default inventory attributes

• Yes: Display a pop-up window for entry of the Inventory Status, as well as Assay %, Grade, Expire Date, and the Active settings

Brief remarks associated with this transaction. This field is for reference only and appears on some reports and inquiries

The general ledger effective date associated with this inventory transaction; the default is the system date

• The effective date determines when the general ledger transaction this transaction creates affects general ledger balances: a work order does not increase the balance in the general ledger inventory account until this effective date

• Inventory quantity on hand is affected immediately upon processing the receipt, regardless of the effective date

• The date of the transaction can differ from the Effective Date. At period end, these dates are often different: if the period ends on Friday but you are still processing receipts on Monday, you can set the effective date to Friday, but the entered date is Monday

• It is not necessary to use all of the status codes on each work order; some companies go directly from B to R to C

• It is necessary to close work orders to reconcile WIP with the Accounting Close function