Monitor Material Shortages

Monitor Material Shortages and Purchase Direct Materials Manage Materials have the same program name (qpbr006.p). You use the two browse collections in conjunction to resolve material shortages. Both pull in additional browses.

Materials Planners can use Monitor Material Shortages to quickly identify the components they manage and determine if there are shortages that impact production. Material managers or expediters typically use this program to ensure that there are no component shortages for scheduled production orders. They can view a list of items and the jobs (work orders) that are impacted by item shortages. Having this information helps keep production running and expedites order processing.

The system calculates availability and lets you view item status in terms of shortage severity. That is, you can easily determine which items have a shortage and the level of severity for the shortage. Because you can view time-phased supply and demand, you can know your supply and demand based on any given item, date, or work order. You can:

• Select from a wide range of item attributes to include in the component monitoring, such as buyer/planner codes.

Use the Next Scheduled Receipt column to view dates of the next scheduled receipt of the item. You can use functions of Purchase Direct Materials Browse Collection to review or create purchases of the item. The column also shows you when authorized or scheduled receipts are delayed.

Monitor Material Shortages includes the same supporting programs and browses as Release Production Orders by Production Line except that it does not include Work Order Browse.

As a Materials Expediter, you want to ensure that you have enough components for all orders of an item. You want to start at the work order component level, accessing data by component item number. To do this, you set search criteria for buyer/planner ID to see items assigned to you. You add secondary search criteria to find items that contain a specific work order release date; then click Search. The system displays the component per your selection criteria.

Note: To view only items with shortages, you can filter on a specific item status, such as Shortage, or you can include this as part of your browse selection criteria.

To get a summary of the issue, you then look at Supply/Demand Summary to determine the total source of the supply demand for this component. You then drill down into the details using the Supply/Demand Detail Browse, viewing projected QOH based on supply and demand by date.

You have several options to resolve the shortage. You can contact your company Sales Planner or Production Planner to reschedule either supply or demand. For example, to reschedule supply the planner can reschedule a purchase order receipt if the component is purchased. Or, if the component is manufactured, the planner can reschedule a work order. To reschedule demand, the planner can reschedule a sales order or forecast demand

Note: The functions and programs described are the defaults; however, you can add other core system browse and maintenance programs that help you resolve shortage problems. Once you make the change, you refresh the data in Work Order Browse to determine if the shortage no longer exists for the component.

Your purchased component may not display in Monitor Material Shortages Browse. When this happens, it is typically because:

• The browse is driven by work order demand records where an exploded BOM exists. An item/record only displays on the list when it is created by an exploded BOM record. If the purchased part demand is driven directly from a sales order, forecast, safety stock, and so on, the item/record does not display in the list.

• If the item belongs to a BOM of a make item but does not display on the browse, it is because you need to run CRP to explode the P(lanned) status work order to which this item belongs. Run CRP for planned orders to generate the exploded BOM.