Supplier invoices are usually sent to your company to confirm your liability to pay for the items under the conditions specified on the purchase order.

Before you pay the invoice, you verify that the supplier invoice matches what was actually received by your receiving department and that the supplier has charged you the correct price.

If the invoiced items and quantities match the receiver, the matching can be finalized, creating GL postings and closing the receiver. If variances exist, they can be investigated. Before matching, you can use the information in the Receiver Matching grids to display variances. GL transactions for variances are then created as a result of finished matchings, and you can investigate these and take appropriate action, such as requesting credit notes.

Invoices can then be approved and released for payment. Payment processing activities support multiple types of payments, both electronic and paper-based.

The Receiver Matching function compares the amounts payable on invoices with quantities and prices on received purchase orders. If these figures do not match, variances are generated.

Receiver matching can be combined with the creation of an invoice or performed as a separate activity later. This supports segregation of duties in case your company policy has one role that creates the invoice and another role that verifies and matches the lines with PO receipts.

Receiver matching calculates variances in costs between the point at which the order was made and the point at which the invoice is created. It can also update current cost values, where variances resulted from exchange rate fluctuation or other costing differences. This update is optional, depending on settings in Inventory Accounting Control. In addition, GL item costs can, optionally, be updated with variances if Average Costing is in use.

Receiver matching retrieves the following records for matching against invoice amounts:

See Receiver Matching for more details.