Accounts Payable
The following topics describe the Accounts Payable module. Use Accounts Payable to record amounts owed to vendors and to process and print payments for those amounts. Accounts Payable can be used alone, or together with other modules, including Purchasing.
OverviewIntroduces the Accounts Payable module.
Supplier Invoice FunctionsSummarizes the main supplier invoice functions.
Types of Supplier InvoiceDescribes the types of supplier invoice you can create.
Supplier Invoice CreateUse Supplier Invoice Create to create supplier invoices.
Delayed TaxDescribes taxes that only become due after the invoice has been fully or partially paid.
Creating Initial Supplier InvoicesCreate invoices with a status of Initial.
Receiver MatchingMatch invoice lines against the pending invoices associated with purchase orders.
Sample Matching PostingsDescribes receiver matching scenarios and the resultant postings.
PayablesSummarizes the activities for processing payables.
Supplier PaymentsProcess supplier payments using Supplier Payment Create.
Supplier Payment SelectionsProcess payments for groups of supplier invoices.
AP Bank ChargesDeduct bank charges from supplier payments when the supplier pays bank charges.
Realized Gain and LossDescribes the gain and loss postings for multi-currency AP transactions.
Printing Supplier Payment InstrumentsPrint checks, promissory notes, summary statements, and drafts.
Supplier Activity DashboardView all activity for a single supplier.
Supplier ReportsDescribes the supplier aging reports and the Supplier Invoice report.
Overview
Most payables transactions are accounts payable liabilities resulting from purchasing transactions with suppliers. These are usually in the form of supplier invoices, which detail the items purchased, payment due dates for this supplier, and cash discounts that may apply to these payments.
Supplier payments are recorded in the Accounts Payable ledger. The total balance on the Accounts Payable ledger is the total monies outstanding to suppliers and is itemized by individual supplier within the ledger. The purpose of the Accounts Payable ledger is to monitor amounts due and to record the settlement of outstanding payments.
Accounts Payable lets you manage the supplier payment cycle from original purchase orders for supplier goods to payment of the corresponding invoices. This cycle is represented by the following processes:
• Process Supplier Invoices
• Process Payables
You complete these processes using the following AP functions:
• Create and maintain supplier invoices and credit notes.
• Prepare invoices for allocation and allocate them.
• Prepare invoices for matching.
• Identify purchase orders and match with supplier invoices.
• Approve an invoice for payment and release it for inclusion in the payment cycle.
• Adjust the open balance of a supplier invoice or credit note.
• Generate payments to suppliers in various forms.
• Report on all supplier-related transactions and statuses.
• View the supplier balance and open item details.
In addition, you create suppliers, supplier type codes, and purchase type codes in the AP module. These activities are described in
Setting Up Supplier Data.