Matching Postings
When a PO receipt is recorded for items on a purchase order, the system debits the relevant Inventory account and credits the appropriate PO Receipts account or Expensed Item Receipts account for the item cost and the quantity invoiced.
The PO Receipts account is defined in multiple programs. The system searches for an account in the following order and uses the first one it finds:
1 Supplier Accounts Maintenance (2.3.7) for a specific supplier.
2 Purchasing Account Maintenance (1.2.5). In this case, the system searches for a complete match, and then for the product line or site only.
3 Product Line Maintenance (1.2.1).
This posting (without taxes) is as follows:
The system creates a preliminary supplier invoice posting for all supplier invoices (visible on the SI Posting tab). This posting updates the Supplier Control and Unmatched Invoices accounts:
When the invoice is matched and variances are generated, the system creates a matching posting, which updates the Unmatched Invoices account, and the PO Receipts and variance accounts:
See
Sample Matching Postings for examples of the receipt and variance accounts typically used in the matching process.
For the most direct type of matching, you create a single supplier invoice and process it for matching. You then retrieve the corresponding purchase orders. You use the matching grid to match the costs, quantities, and non-recoverable taxes.
