Matching Initial Invoices to Receivers
This flow lets you create an invoice from the incoming supplier document and match it before generating postings and updating the sub-ledger. The matching and invoicing processes are synchronized, and you build the final invoice total from the matching and tax totals on the receiver lines, if necessary adjusting the invoice total to account for differences generated in the matching.
Initial invoices retain supplier, tax (if applied at invoice), and financial information but do not generate tax, SI, or Matching postings, and both the SI and Matching Posting tabs on initial invoices are unavailable. Instead, all postings for initial invoices are generated when the matching is saved as Finished.
Like standard invoices, you can select initial invoices and PO receipts in Receiver Matching Create. Alternatively, you can initiate matching directly from the invoice, by entering the invoice details, selecting PO numbers with which to match the invoice amount, and clicking Matching to launch Receiver Matching Create.
The process for initial invoices is interactive between matching screen and invoice window:
• When the matching amounts are different from the initial invoice amount, the system displays a warning when you click to save the matching. You have the option to update the invoice amount to match the matching amount by clicking the Update Invoice button. The postings amounts are updated as soon as the matching is saved in Finished status. You can then view the updated SI Posting and Matching Posting tabs in the GoTo window.
Note: Like standard invoices, you cannot save an initial invoice with a Finished status unless the invoice amount is matched.
You can use role-based security to segregate the duties in the matching process. For example, you can assign the following functions to separate roles:
• Creating and saving the initial invoice
• Performing the matching