The Evaluated Receipts Settlement (ERS) function lets you generate supplier invoices and corresponding receiver matching records based on completed purchase order or fiscal receipts. The system automatically records liabilities to the supplier based on quantities received at the unit price negotiated with the supplier in a purchase agreement.

You can use the ERS Processor program to generate supplier invoices and receiver matching for purchase orders, scheduled orders, blanket orders, and pending invoices generated due to supplier consignment inventory consumption. If fiscal receiving is selected in Purchasing Control (5.24), you can create supplier invoices and receiver matching for fiscal receipts.

If you specify an operational allocation code on a purchase order, use ERS to split the posting lines for the invoice and receiver matching across several GL accounts. See Operational Allocation Codes.

ERS can process receipts across multiple entities and sites within a domain, where the entity that recorded the purchase order and incurred the AP liability is different than the receiving entity. In this case, ERS automatically creates cross-company postings.

You activate and set ERS processing options using ERS Control (28.10.24). ERS Control contains the ERS Option field, which determines the default ERS processing setting for PO receiver lines. The ERS Option for each PO line determines how, or if, a supplier invoice and receiver matching record should be created for that line. Depending on the value of the ERS option set at each PO line, the ERS Processor:

You can run the ERS Processor in two modes: update mode and audit mode. Update mode creates final supplier invoices and the corresponding final receiver matching records. Audit mode generates an audit report indicating the pending invoices that would be created if the ERS Processor were run in update mode for the same criteria. In addition, the ERS Processor generates an error report listing receivers for which it could not create supplier invoice records due to validation errors.

Some countries use a process called fiscal receiving, in which a fiscal clerk must confirm the legal shipping documents to complete the receiving process. This process is required in addition to the physical receipt of goods by a warehouse clerk.

If fiscal receiving is activated by selecting Fiscal Confirm Required in Purchasing Control (5.24), ERS lets you create matched supplier invoices and credit notes or invoice corrections using fiscal receipts, and not PO receipts.

Fiscal receiving is used to record and reconcile the legal (fiscal) document and associated tax information. The Fiscal Confirm function is the final step in the receiving process, and the pending vouchers created by this process can subsequently be used by ERS to generate supplier invoices and receiver matching.

The ERS Processor contains two different tabs: By Receiver and By Legal Document. However, only one of the tabs ever displays at one time. If the Fiscal Confirm Required field is selected in Purchasing Control, the ERS Processor displays the By Legal Document tab. If the Fiscal Confirm Required field is cleared in Purchasing Control, the ERS Processor displays the By Receiver tab. By default, the Fiscal Confirm Required field is cleared.