Financial Reports > GL Reports > Report Detail
  
Report Detail
For GL accounts, you can set the level of reporting detail. You can summarize by sub-account, by cost center/project, or display totals only.
For certain reports, it is possible to generate detailed data per sub-account, and cost center/project. However, a GL account can have both cost center and project analysis. For such accounts, both the cost center and project subtotals are displayed when you select No in the Summarize Cost Center/Project field.
If you select the Summarize by Cost Center/Project option, the subtotals at the cost center/project level are not displayed. If you select the Summarize by Sub-Account option, the subtotals at sub-account level are not displayed. If you select the Totals Only option, transactions are not displayed. The options are independent of each other. If none of the options is selected, all three parts are displayed on the report.
The following table summarizes the options you use to set the level of detail to display for GL accounts.

Report Detail Levels
 
Summarize Sub-Accounts
Summarize Cost Center/Project
Report Detail
Yes
Yes
One amount per GL account
No
Yes
An amount for each GL account and sub-account combination
Yes
No
An amount for each GL account and cost center/project combination.
Yes
No
An amount for each GL account and sub-account, and cost center/project combination.
GL Report Criteria lists and describes the selection criteria most frequently used in GL reports. Any criteria that are particular to one report are listed in the description for the report.

GL Report Criteria
 
Report Field
Description
Active GL
Select Yes to only include active GL accounts in the report output.
Analytical Details
Select Yes to include sub-account, cost center, project, or SAF analysis in the report output.
Batch Number
Enter a batch number to select transactions to report by batch. Batch numbers are available only on transactions created by Invoice Post and Print.
Business Relation
Specify a business relation or range to restrict the report output.
Check for Unposted Transactions (Yes/No)
Select Yes if you want the report to check for and include operational transactions that are not yet posted to the transactions history table.
Check History is up to Date (Yes/No)
Select Yes if you want the system to check if there are unprocessed requests in the History daemon queue.
Cost Center
Specify a cost center or range to restrict the report output.
Daybook
Specify daybooks to restrict the report output to transactions recorded in those daybooks.
Entity
Specify an entity or range to restrict the report output.
GL Account
Use the fields to restrict the output to a particular account or range of accounts.
GL Calendar Year
Specify the GL calendar year for which you want to run the report.
GL Period
Specify the GL periods for which you want to run the report.
GL Nature
Select an option to restrict the report output to balance sheet accounts, profit and loss accounts, or to display both account types.
GL System Type
Select an option to restrict the report output to system accounts of a particular type, for example, unrealized exchange gain accounts or rounding difference accounts.
Intercompany
Specify an intercompany
Language
Optionally, specify a language for selecting translated report labels.
Layer
Specify accounting layers to restrict the report output to transactions recorded in daybooks associated with those layers.
Only Accounts with Activity
Select Yes to restrict the report output to accounts where the balance has been updated.
Posting Date
Specify a posting date or range to restrict the report output.
Print Details (Yes/No)
Indicate if you want summary information only or want to include details in the output.
Project
Specify a project or range to restrict the report output.
Sub-Account
Specify a sub-account or range to restrict the report output.
Voucher
Specify a voucher number or range to restrict the report output.
With Opening Balance
Select Yes to include the outstanding open items (invoices, credit notes, adjustments) that were transferred to the account from a previous system.