Reversing and Replacing Supplier Invoices
When you detect errors in an initial invoice during financial or receiver matching, you have the option to cancel both the invoice and the matching process without generating postings. Standard invoices, however, generate postings to the official layer when saved. Use the Supplier Invoice Reverse and Replace functions to create a correction invoice that reverses the postings of an incorrect standard invoice, and optionally create a replacement. You can use these functions to correct standard supplier invoices, invoice corrections, credit notes, or credit note corrections. You also use these functions to re-open a saved receiver matching process, by re-creating the original invoice and re-opening the receiver lines.
Note: You cannot reverse initial invoices.
When the invoice you are reversing was used in financial or receiver matching, the Reverse function reverses the matching postings, and in the case of receiver matching, reopens the receiver lines. You can then start the matching process again with the new invoice amounts. See
Receiver Matching. All matching postings are reversed, including average cost updates and Intrastat.
When you reverse and replace a standard supplier invoice:
• The original invoice is automatically matched and both the original and the reversal invoice are closed.
• When the invoice was matched to receivers, the matching postings, including average cost updates and Intrastat, are also reversed.
• The supplier, financial, and tax data of the original is retained in the replacement invoice.
• Original receiver lines, if any, are reopened.
When a standard invoice has been matched against multiple receiver lines, the Replace and Reverse function lets you reproduce the original lines and correct errors on individual receiver lines, instead of re-creating the entire matching configuration.
You can only reverse and replace invoices that have been saved or that have been matched. You cannot reverse invoices that have been included in a supplier payment or payment selection, or to which banking entries has been allocated. If the original invoice is linked to a workflow, the workflow process for the invoice is cancelled.