Self-Billing Reports and Inquiries

Use Self-Bill Report (27.6.12.13) to review self-bill detail information. Use the selection criteria and sort options to sort and narrow down the information reported.

Use Invoice AR Balance Report (27.6.12.11) to determine what portion of invoices referenced by the self-bill have been paid. Internally, the system maintains a map between every self-bill line and an invoice. Applying payment to a self-bill means applying payment to the associated invoices.

Use this report in summary mode to determine if an invoice related to a self-bill has any outstanding amounts. The detail mode lets you drill down to find which shipments have been fully paid and which have not.

Use Self-Bill Discrepancy Report (27.6.12.10) to view discrepancy details associated with a self-bill document. Use the details provided by this report to reconcile discrepancies in self-bills. This report shows the three types of discrepancies that prevent you from applying payment to a self-bill.

• Discrepant Lines: Lines matched to invoice shipment data where the invoice shipment data has an open quantity, an open amount, or a price difference.

• Adjustment Lines: Lines marked with a type A. These lines could not be matched when the self-bill was originally created.

• Lines Not Matched: Lines that can be matched to invoice shipment data, but for some reason were not. These are marked as type blank.

For each self-bill, the discrepancy total is displayed first, followed by the detailed sub-totals by reason for each account. These amount details can be used to create discrepancy memos to apply credit to the proper accounts. The discrepancy memo must be created and registered with the self-bill in order to apply payment to the self-bill.

• Special (trailer) charges in your invoices not included in the customer self-bill

• Special charges included in the customer self-bills but not included in your invoices

Use this report as reference for reporting any discrepancies to the customer.

The shipment-invoice cross-reference structure holds the map between shipment-related details such as shipper number or authorization number and associated QAD invoice numbers.

The Shipment-Invoice Crossref Report (27.6.12.15) lists the self-bill cross-reference structures in the system.