A number of different codes such as item group and item type provide a short, convenient way to categorize and identify items. However, more extensive information related to an item may be needed.

These requirements can be met by using Master Comment Maintenance (1.12) to record comments about an item. Each master comment can have up to 99 pages of text. Master comments are identified by reference, type, and language codes. To create master comments for an item, enter the item number as the reference code.

Use the Type field to identify different master comment records for the same item number. For example, the type codes PE, PO, and QE can be used for Product Engineering, Purchasing, and Quality Engineering. To review all the master comments entered for an item, print the Item Master Comments Report (1.5.12).

Master comments do more than store and organize textual information for an item. They can also be copied into documents such as purchase orders, sales quotations, and sales orders when the item is added to the document.