QAD 2017 Enterprise Edition
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Updating Pending Invoices
Updating Pending Invoices
Use Logistics Charge Pending Invoice Maintenance (2.15.7) to update a logistics supplier on an open pending invoice. You cannot update pending invoices closed during matching in Receiver Matching Create (28.2.1). For convenience, Logistics Charge Pending Invoice Maintenance is also located on the Accounts Payable menu as 28.12.
Although you can match invoice amounts from logistics suppliers to pending invoices with blank suppliers in Receiver Matching Create (based on the control setting), it is easier to match pending invoices when logistics suppliers are assigned.
When you receive more than one invoice for the same logistics charge, you can enter the supplier from the first invoice and match the amount, then change the supplier on the pending invoice before matching the second invoice.
Example: A single pending invoice is created for freight and you receive two invoices, one from a shipping agent for transporting the goods to a local port and another from a local carrier for transporting the goods from the dock to your company warehouse.
Logistics Charge Pending Invoice Maintenance (2.15.7)
Pending Invoice ID
Enter a number identifying a pending invoice.
Supplier
Enter a logistics supplier. Entering a supplier does not update the original order.
No other fields can be updated in this program.
Internal and External Reference Sources shows the sources for the internal and external reference fields when pending invoices are created for logistics charges.
Internal and External Reference Sources
Program | Internal Reference | External Reference |
Purchase Order Receipts (5.13.1) | Receiver Number | Packing Slip Number |
PO Shipper Receipt (5.13.20) | Shipper Number | Carrier Shipment Ref |
Pre-Shipper/Shipper Confirm (7.9.5) | Shipper Number | Carrier Shipment Ref |
Pre-Shipper/Shipper Auto Confirm (7.9.7) | Shipper Number | Carrier Shipment Ref |
Sales Order Shipments (7.9.15) | Shipment ID | Bill of Lading |
Pending Invoice Maintenance (7.13.1) | Shipment ID | Bill of Lading |
RMA Maintenance (11.7.1.1)
RMA Receipts (11.7.1.13)
RMA Shipments (11.7.1.16) | Shipment ID | Bill of Lading |
Distribution Order Processing (12.17.21)
Distribution Order Shipments (12.17.22) | Shipment ID | Bill of Lading |
Distribution Order Processing and Shipments with shipping groups | Shipper Number | Carrier Shipment Ref |
