Printing Sales Orders
To print a sales order, use Sales Order Print (7.1.3). All sections of the sales order—header, line items, and trailer—print. The display of tax information in the trailer is set up in Global Tax Management Control (29.24) using the fields Display Detail on Reports and Display Taxable/Non-Taxable on Trailer. See
QAD Global Tax Management User Guide for information on setting up GTM.
If you select a range of sales orders to print, the system skips any orders in that range being entered in Sales Order Maintenance (7.1.1) or Pending Invoice Maintenance (7.13.1) during the print run.
After printing the sales order, the system sets Print Sales Order in Sales Order Maintenance (7.1.1) to No. To reprint the order, set Print Sales Order to Yes and reprint using Sales Order Print (7.1.3).
To print simulated sales orders for review without updating the print field, set Update to No. SIMULATION appears in the header of each printed page.
Note: The quantity shown on the sales order is the quantity open. If you reprint the sales order after shipment, the quantity does not reflect the original quantity ordered.
The country of the sold-to customer determines the numeric and date formats on the printed order.
The Form Code field controls the layout of the printed document. By default this is 1—the QAD-provided format. Follow these steps to define additional, custom formats to accommodate special document layout requirements. For example, Italian customers may require a different sales order layout than US customers.
1 Create a Progress program to format the document as required.
2 Name the new program file appropriately so it can be located by the print program. The file name is typically created by removing the first two characters of the print program name and appending a two-character form code.
3 Modify the applicable print function to consider the new form code as valid.
Example: You create two new sales order formats, identified with form codes AA and 2. The program name for Sales Order Print is sosorp05.p and the default sales order layout is defined by sorp0501.p. You should use program file sorp05AA.p to store sales order form code AA and program file sorp0502.p to store form code 2. Be sure to include the zero preceding the 2.
You must then define the new formats as valid in sosorp05.p (Sales Order Print).