All standard receipt functions let users receive inventory items in either their normal stocking unit of measure (UM) or in a different UM. When items are received in a UM different than their stocking UM, the system converts the quantity of items received in the receipt UM to the corresponding quantity of items in the stocking UM.

However, this unit of measure factor only acts as a default that you can modify.

Receipt functions also provide multi-entry functionality. Setting this field to No during a single receipt transaction of a particular item means that the entire receipt quantity is received into the same site and location with the same lot or serial number and reference. Setting it to Yes, on the other hand, means that when a single receipt of a quantity of an item is made, that quantity can be divided between different references, lot or serial numbers, locations or even sites.

Receipt transactions can involve both a receipt UM different than the normal stocking UM and multi-entry. When this happens, all receipt quantities entered on the multi-entry frame are in the receipt UM (PL in the example).

In all receipt transactions in a warehouse, most standard receipt functionality is still present. In addition to this, you can receive stock in the default item UM, alternate palletized receipt UMs, or alternate non-palletized UMs. Additionally, you can enter different alternate receipt UMs on different receipt detail lines when using purchase order receipts provided that none of the alternate receipt UMs used in multi-entry is palletized.

In the warehouse system, a fundamental difference in the interpretation of UM conversions occurs when a receipt of a quantity of an item is made in a palletized UM. In this case, regardless of whether the palletized receipt UM used is the stocking UM of the item, one record is created automatically for each pallet being received. Therefore, if PL is a palletized UM and a receipt quantity of 2 PL is entered, two records are created. Each record created is assigned a unique reference number that identifies a particular pallet, and it holds all the receipt details relating to that pallet.

The difference in interpretation comes about because when these records are shown in purchase order receipts, the quantity field now denotes the number of eaches in a particular pallet reference, rather than a quantity in the receipt UM.

Regardless of this difference, the correct unit of measure conversions have to be applied during a palletized receipt to enable the receipt quantity to be converted to the item stocking unit of measure and hence recorded correctly in the database. Conversion to the item stocking unit of measure before inventory update is also necessary for receipt quantities in alternate non-palletized units of measure.

The following examples illustrate the concepts associated with entering a palletized receipt and multiple units of measure during warehouse receipts.

Suppose that you have defined a default item stocking unit of measure of EA. You have also defined the alternate units of measure and conversion factors listed in Palletized Receipt Example.

In one transaction in purchase order receipts, you enter the following:

Because the receipt is for a palletized unit of measure, five records are created, each with its own unique pallet reference number, and a default quantity of items on the pallet and item unit of measure of 1200 EA. These details are then shown on the frame automatically. You then attempt to override the default quantity and alternate UM values as shown in Palletized Receipt Example 1.

Palletized Receipt Example 1 shows that the EA stocking unit of measure cannot be overridden by a size-by-reference unit of measure, but can be overridden by another unit of measure with a sizing type of blank. When a size-by-reference alternate unit of measure is entered, the following error message displays:

You are prompted to input another alternate unit of measure.

If the stocking unit of measure is overridden by a unit of measure with sizing type of blank, the pallet numbers generated in the Reference field remain unchanged.

In another transaction, you enter:

Because the receipt is for a non-palletized unit of measure, no records holding pallet information are created, and you are not automatically taken into the multi-entry frame. You then manually set the multi-entry field to Yes. In this frame, only one record with a quantity of 5000 and an alternate unit of measure of EA is shown. In the multi-entry frame, you attempt to override the default quantity and alternate UM values as shown in Palletized Receipt Example 2.

Palletized Receipt Example 2 shows that the EA stocking unit of measure cannot be overridden by a size by reference unit of measure, but can be overridden by another unit of measure with a sizing type of blank or a sizing type of multiple.

This receipt is then processed in the same way as for example 1.

In a third transaction, you enter:

Because the unit of measure TN is a size by blank alternate UM, this means that the default unit of measure conversion factor between EA and TN (10) can be overridden at the start of the receipt transaction.

Suppose that you override the default conversion factor of 1 TN = 10 EA by 1 TN = 11 EA. After you have manually set the multi-entry field to Yes, a single detail record is shown with an initial quantity of 500 and an alternate unit of measure of TN. From then on, this receipt is processed as for example 1.

In a fourth transaction, you enter a receipt quantity of 50, and a receipt UM of BX. Because the receipt is for a non-palletized unit of measure, no records holding pallet information are created. Note that you cannot override the default conversion factor for this receipt unit of measure, because BX is a size by multiple unit of measure. You then manually set the multi-entry field to Yes. In this frame, only one record with a quantity of 50 and an alternate unit of measure of BX is shown at first. You would modify the record shown and manually enter the details in Palletized Receipt Example 4 using the multi-entry frame.

This receipt is then processed as per example 1.