Processing Fiscal Control Transactions Manually

Use Fiscal Ctrl Trans Maint (29.11.4) to manually register addition and subtraction transactions on the fiscal control account based on the legal documents you have issued or received. You can also make adjustments to existing transaction records on the control account such as matching addition transactions with subtraction transactions.

You can also create a transaction with a beginning balance without requiring an existing legal document. See Creating a Transaction Without an Existing Legal Document.

When matching addition and subtraction transactions using Fiscal Ctrl Trans Maint, you must first specify the site and address for which you want to process transactions. You then specify an addition fiscal control transaction by indicating the corresponding legal document line. Next, you specify the tax usage, which indicates the fiscal control account to update. Finally, you specify the subtraction fiscal control transaction by indicating the corresponding legal document line, and then update the fiscal control account balance.

Specify the site that is associated with the fiscal control account you want to adjust. This field is mandatory.

Specify the address associated with the fiscal control account you want to adjust. This field is mandatory.

Specify the federal tax ID of the company. This field is optional. If you do not specify a value, the system uses the address code to retrieve the corresponding tax ID.

Specify the address at which the legal document was issued.

When you specify a nota fiscal number, the system automatically retrieves and displays the corresponding item number.

If you are adding a new record, specify the fiscal control ID.

This field is read-only and displays the inventory type associated with the fiscal control ID as defined in Fiscal Control Acc ID Maint.

If you are adding a new record, specify the effective date. If you leave the field blank, the system records the current date.

After you fill in the Item Number and Effective Date, an NFe sub frame is displayed containing these two fields:

Enter a valid document model

When you click Next, the main frame is automatically active again.

If you are adding a new record, specify the reason.

When you specify a nota fiscal number, the system automatically retrieves and displays the corresponding item quantity.

When you specify a nota fiscal number, the system automatically retrieves and displays the corresponding item unit of measure.

This field displays the total value of the item. The item total is the item quantity multiplied by the unit price.

The tax environment determines which tax types apply to order transactions. The header environment is only a default since the From tax zone may change depending on the site associated with each order line.

Displays a tax class that applies to this transaction. Tax classes group customers and suppliers taxed at specific rates or that are tax-exempt. In Global Tax Management, tax classes help determine the default tax environment (set of tax types) for the transaction.

Under Global Tax Management, taxes are based on the transaction tax environment, tax usage, and tax class. The tax environment represents the set of tax types that applies to the ship-from and ship-to sites/addresses and the customer tax class.

A tax status of Yes does not necessarily mean a tax amount is calculated. You can use tax types and zero-percent tax rates to report tax exemptions.

This field determines whether the system calculates tax and adds it to the net price or assumes the tax amount is already included in the price.

Displays the address for which the legal document was recorded.

If you are adding a new record, specify the effective date. If you leave the field blank, the system records the current date.

If you are creating a new record, specify the reason.

When you specify a nota fiscal number, the system automatically retrieves and displays the corresponding item quantity.

When you specify a nota fiscal number, the system automatically retrieves and displays the corresponding item unit of measure.

This field displays the total value of the item. The item total is the item quantity multiplied by the unit price.

You can also create a transaction with a beginning balance without requiring an existing legal document. The flow in Fiscal Ctrl Trans Maint has just a few minor differences.

In the Addition Document Section, when you specify a document that does not exist, the system prompts you to create a new legal document, as displayed in Fiscal Ctrl Trans Maint: Create New Legal Document. When you click Yes, a legal document is generated. The legal document is created with FC at the beginning of the name.

Note: When the legal document is created, FC is added at the beginning of the document number. Therefore, you can only specify a legal document number with ten characters.

Important: When you use this function to create a legal document, the programs Detailed Legal Document Report (7.10.7.4), DANFE Print (7.10.7.3), and Fiscal Receiving (5.20.1) are not able to find it.

Next, specify an item number and click Next. The Tax Usage Frame is displayed after you enter the item number. The Tax Usage field must contain a value, as displayed in Fiscal Ctrl Trans Maint: Specify Tax Usage.

Next, complete the Reason, Quantity Shipped, and Item Total fields, as displayed in Fiscal Ctrl Trans Maint: Specify Shipment Details. You can then continue to the Subtraction Document frame and complete transaction maintenance.