Master Instruction List

Use MILs to develop any number of work procedures to perform on pieces of equipment or a tool. These procedures are stored in the instruction list module. You can associate one master instruction list with a number of PM templates or copy it to corrective maintenance work orders.

The MIL browse is located in Maintenance|PM/PdM|Master Lists|Instruction Lists.

Follow these steps to create an MIL:

A blank MIL record opens. The system automatically assigns an MIL number, which users cannot modify.

• Instruction. Used to create steps detailing maintenance activities that need to be done for WO issued from PM or directly attached to WO.

• Route. Used to create steps for taking DUOM readings for one or many pieces of equipment for WO issued from PM or directly attached to WO.

• Safety. Safety Procedures used to create steps for internal and external safety requirements that need to be assessed with possible corrective actions for WO issued from PM or directly attached to WO.

Use the lookup to select the type of MIL. This list is a user-defined grouping of MILs, by function, such as inspect and repair or lubrication.

Use this field as a cross-reference to another application, such as a quality system that may identify this MIL.

If necessary, select the owner for this MIL. This field adds security to the MIL by limiting the users who can modify the list. If an owner is selected in this field, only that person can modify this list.

Follow this procedure to add steps to an MIL:

A blank MIL step record opens. The system automatically assigns a step number. You can change the order of the steps using the Action menu in the lower browse of the instruction list. See Move Steps Up or Down in an MIL.

Select the specific craft required to complete this step from a validated table of user-defined codes.

Enter the craft’s hourly rates, used in the calculation of the estimated cost for a step on a master instruction list.

Enter the number of craft people required to complete that step. Calculate the cost per instruction step by multiplying the quantity by the time and its craft rate.

Enter the estimated amount of time in whole hours required to complete this individual step.

Enter the estimated amount of time in whole minutes required to complete this individual step.

EAM displays the calculated amount of time in whole and fractional hours required to complete this individual step.

Note: The cost for this step represents the estimated labor cost for the WO that uses the MIL.

Use the lookup to select the equipment.

Note: You can select either Equipment No. or Tool Number. After you choose a piece of equipment or a tool and tab to the next field, the lookup you did not populate becomes inactive.

Enter the tool number or use the lookup to select a tool for this PM template.

Enter the serial number or use the lookup to select a serial number for the tool you selected in Tool Number.

The equipment’s DUOM. It defaults from equipment record. If necessary, use the lookup to enter another DUOM defined for equipment.

The current reading for the equipment or tool specified. It defaults from the Current Reading field in the Readings submenu.

The reading date for the equipment or tool specified. It defaults from the Date Read field in the Readings submenu.

The Equipment’s Attachments action can also be accessed from the PM if the Equip to PM? in Attach File Options is selected for the PM site. See General|Business Unit|Site|General. This option allows files or links associated with the equipment on the PM to be accessible for reference.

Enter text to describe the specific steps or procedures associated with this individual step.

It is easy to change the sequence of steps in an MIL by moving steps up or down.

To move a step up so that it is performed earlier in the sequence, highlight the step and select Move Up from the MIL Step Action menu.

To move a step down so that it is performed later in the sequence, highlight the step and select Move Down from the MIL Step Action menu.

Because many quality systems call for strict record keeping about the revisions made to MILs and MIL steps, the Revisions submenu provides an audit trail of all modifications made to these records. The revision records, which are stored in the Revisions submenu and in the Revisions module at General|Revisions, are automatically created when a modification is made to the MIL and MIL step.

Note: MIL and MIL step revision history is enabled by selecting the Mstr List Rev? check box in System Administration|System Control on the Detail tab. See System Control: Detail Tab.

To view the revision history for an MIL, open the MIL and select the Revisions submenu.

To view the revision history for an MIL step, open the MIL step and select the Revisions submenu.

EAM allows you to attach and link an unlimited number of files and to link an unlimited number of URLs to an MIL or MIL step. If you can run the file on your operating system, you can run it from EAM once it is attached or linked.

Note: If the Equip to MIL Step? check box is selected in the Site|General tab, files that are attached to an equipment record automatically copy to any MIL step associated with that piece of equipment.

To attach a file to a MIL or MIL step:

2 Select Attachments from the Action menu. If you are attaching a file to an MIL step, select the step and then select Attachments from the MIL Step Action menu

4 Locate the file on your computer and click Open. The file is now attached to the MIL.

Follow these steps to link a file to an MIL or MIL step:

2 Select Attachments from the MIL Action menu. If you are linking a file to an MIL step, select the step and then select Attachments from the MIL Step Action menu.

4 Locate the file and then click Open. The file is now linked to the MIL or the MIL step.

2 Select Attachments from the MIL Action menu. If you are linking a URL to an MIL step, select the step and then select Attachments from the MIL Step Action menu.

4 Copy and paste the URL into the field and click OK. The URL is now linked to the MIL or the MIL step.