Setting Up General Ledger > Setting Up GL Correction Control > Configuring Transactions in GL Correction Control
  
Configuring Transactions in GL Correction Control
If you want to implement correction transactions, you can select the specific transactions you want to be affected using fields in GL Correction Control 25.13.24).
To optimize the correction process, transactions are grouped into three sets based on similar function. The sets of transactions are sales order, inventory control, and work order.
Sales Order Corrections
GL correction transactions for sales orders are enabled by selecting the GL Correction field in the Sales Orders/Invoices frame of GL Correction Control.
When this is selected, correction type transactions are produced for invoices in two cases:
• Invoices generated as a result of normal (positive quantity) sales order shipments when the net effect of a GL distribution line is to reduce a customer’s AR liability, such as a discount
• Invoices generated as a result of sales orders for a total negative amount, such as credit notes for customer returns
Invoice Posting for AR Discount illustrates the GL postings for discounts when the correction feature is not activated during a normal (positive quantity) sales order shipment.

Invoice Posting for AR Discount
 
Account
Description
Debit
Credit
1200
AR
396.00
 
2400
Tax
 
36.00
3000
Sales
 
400.00
3900
Discount
40.00
 
 
Total
436.00
436.00
Invoice Posting for AR Discount as Correction illustrates the GL postings for discounts when the correction feature is activated during a normal (positive quantity) sales order shipment.

Invoice Posting for AR Discount as Correction
 
 
 
Account
Description
Debit
Credit
1200
AR
396.00
 
2400
Tax
 
36.00
3000
Sales
 
400.00
3900
Discount
 
–40.00
 
Total
396.00
396.00
Invoice Posting for Return illustrates the GL postings when the correction feature is not activated during a sales order return.

Invoice Posting for Return
 
Account
Description
Debit
Credit
1200
AR
 
396.00
2400
Tax
36.00
 
3000
Sales
400.00
 
3900
Discount
 
40.00
 
Total
436.00
436.00
Invoice Posting for Return as Correction illustrates the GL postings when the correction feature is activated during a sales order return.

Invoice Posting for Return as Correction
 
Account
Description
Debit
Credit
1200
AR
–396.00
 
2400
Tax
 
–36.00
3000
Sales
 
–400.00
3900
Discount
 
40.00
 
Total
–396.00
–396.00
GL Summarization
The Sales Orders/Invoices frame in GL Correction Control also includes the GL Summarization field. Use it to activate summarization of transactions during invoice post.
• When this field is cleared, negative and positive lines for the same entity, account, sub-account, cost center, and project create separate GL transactions.
• When this field is selected, positive and negative GL postings to the same entity, account, sub-account, cost center, and project are netted to produce a single GL posting instead of two.
Summarizing the transactions can make the reconciliation process less complex.
Note: Summarization of transactions prevents SAF analysis on those transactions.
GL Postings with Summarization Deactivated shows GL postings when summarization is deactivated. In the example, the positive ($200.00) posting and one negative ($–50.00) posting to Sales create two GL transactions with the net effect of $150.00.

GL Postings with Summarization Deactivated
 
Account
Description
Debit
Credit
1200
AR
150.00
 
3000
Sales
 
200.00
3000
Sales
50.00
 
GL Postings with Summarization Active shows the same posting when summarization is activated. This creates a single positive line ($150.00).

GL Postings with Summarization Active
 
Account
Description
Debit
Credit
1200
AR
150.00
 
3000
Sales
 
150.00
Inventory Corrections
The following table lists the choices in the Inventory GL Correction frame of GL Correction Control and the transactions they represent.

Inventory Transaction Groups
 
Field Name
Transaction
Code
Cost Adjustment
Cost Adjustment
CST-ADJ
Consignment Transfer
Consigned Material Transfer Issue
CN-ISSTR
Consigned Material Receipt
CN-RCTTR
Customer Consignment
Consigned Material Adjustment
CN-ADJ
Consigned Material Shipment
CN-SHIP
Consigned Material Usage
CN-USE
Consigned Material Cycle/Physical Count
CN-CNT
DO Shipment
Distribution Order Change
ISS-DO
Goods in Transit Issue
RCT-GIT
DO Receipt
Distribution Order Receipt
RCT-DO
Goods in Transit Issue
ISS-GIT
Inventory Adjustment
Cycle Count Adjustment
CYC-CNT
Cycle Count Recount
CYC-RCNT
Physical Inventory Update
TAG-CNT
Issue Unplanned
Issue Unplanned
ISS-UNP
PO Receipt
PO Receipt
RCT-PO
Purchase Order Receipt, Average Cost
RCT-AVG
Receipt Unplanned
Receipt Unplanned
RCT-UNP
Return to Stock
Inventory Return to Stock
RCT-SOR
Inventory Sales Order Return
RCT-RS
Return to Supplier
Purchase Order Return to Supplier
ISS-PRV
Inventory Return to Supplier
ISS-RV
SO Shipment
Sales Order Shipment
ISS-SO
Configured Product Issue
ISS-FAS
Configured Product Receipt
RCT-FAS
Inventory Receipt
RCT-CNFG
Issue Correction Invoice
ISS-COR
Supplier Consignment
Consigned Material Adjustment
CN-ADJ
Consigned Material Receipt
CN-RCT
Consigned Material Issue/Backflush
CN-ISS
Transfer
Inventory Transfer
ISS-TR
Cost Transfer
CST-TR
Inventory Receipt
RCT-TR
WIP Adjustment
Work-in-Process Adjustment
WIP-ADJ
WO Close
Work Order Close
WO-CLOSE
Mixed Variance
MIX-VAR
Method Change Variance
MTHD-CHG
Material Variance
MATL-VAR
Floor Stock
FLR-STK
WO Issue/Receipt
Work Order Issue
ISS-WO
Work Order Receipt
RCT-WO
Work Order Reject
RJCT-WO
Work Order Corrections
The following table lists the choices in the Work Order GL Correction frame of GL Correction Control and the transactions they represent.

Work Order Transaction Groups
 
Field Name
Transactions
Code
Cumulative WO Close
Advanced Repetitive Accounting Close
CLOSE
WIP Material Scrap Usage Variance
MIV-WIP
Component Material Usage Variance
MUV-CMP
Burden Usage Variance
RBUV
Setup Burden Usage Variance
RLUV
Labor Usage Variance
SBUB
Setup Labor Usage Variance
SLUV
Transfer
TRANSFER
Accounting Close Post
WO-CLOSE
Floorstock
FLOORSTK
Downtime
Non-productive Labor
DOWN
Downtime
DOWNTIME
Expense
Expense
EXPENSE
Labor
Advanced Repetitive Labor/Material Usage
BACKFLSH
Direct Labor Posted
LABOR
Setup
SETUP
Operation Close
OP-CLOSE
Labor Variance
VAR-POST
Rework
Rework
REWORK
Scrap
Scrap
SCRAP
Subcontract
Subcontract
SUBCNT
WIP Adjustment
WIP Adjustment Input Queue
WIPADJ-I
WIP Adjustment Output Queue
WIPADJ-O
WIP Adjustment Reject Queue
WIPADJ-R
AP and AR Corrections
The Accounts Payable and Accounts Receivable fields in the AP and AR Corrections frame of GL Correction Control (25.13.24) determine whether you can define some specific daybook types in Daybook Create (25.8.1.1):
• You can create daybooks of type Supplier Invoice Corrections and Supplier Credit Note Corrections only when Accounts Payable is selected.
• You can create daybooks of type Customer Invoice Corrections and Customer Credit Note Corrections only when Accounts Receivable is selected.