Setting Up General Ledger > Using Daybooks > Defining Daybooks
  
Defining Daybooks
Use the Daybook (25.8.1) activities to create, view, modify, and delete daybooks. Daybooks contain the transaction posting lines, and control the posting of transactions because each daybook must be linked to an accounting layer. In addition, each daybook is associated with a daybook control type, which separate postings based on their source.

Daybook Create
Field Descriptions
Daybook Code
Enter a daybook code (maximum eight characters).
Description
Enter a brief description (maximum 24 characters) of the daybook. You can optionally enter descriptions in more than one language. For more information on the Translation Option, see Introduction to QAD Enterprise Applications User Guide.
Second Description
Specify an additional description of the types of transactions posted to this daybook.
You can display this description on the GL Numbering report and the GL Transactions by Account report.
Daybook Type
Select a daybook type from the drop-down list. See Daybook Types for a list of types.
Layer Code
Select an accounting layer: official, management, or transient. See Transactions and Related Daybooks for information on the layers with which each daybook type can be associated.
Active
Indicate if this is an active daybook.
Daybook Control
Choose the type of daybook control from the drop-down list:
• Financial, which contains postings originating in the financial modules. See Financial Daybooks.
• Operational, which contains postings from operational functions. See Operational Daybooks.
• External, which contains postings originating from external, third-party systems; for example, payroll applications. See External Daybooks.
Daybook control types are used to clearly separate postings based on their source.
Transactions and Related Daybooks indicates which transaction types can be posted to each daybook control type.

Transactions and Related Daybooks
 
Transactions
Daybook
Banking Entries
Financial, External
Cash Entries
Financial, External
Consolidation
Financial, External
Customer Adjustments
Financial, Operational
Customer Credit Note Corrections
Financial, Operational
Customer Credit Notes
Financial, Operational
Customer Deduction
Financial
Customer Invoices
Financial, Operational
Customer Invoices Corrections
Financial, Operational
Customer Payments
Financial
Finance Charge
Financial
Journal Entries
Financial, Operational, External
Matching Daybook
Financial
Revaluation Customer Payments
Financial
Revaluation Customer
Financial
Revaluation GL
Financial
Revaluation Intercompany
Financial
Revaluation Supplier Payments
Financial
Revaluation Suppliers
Financial
Revaluation Tax
Financial
Reversing Entries
Financial
Supplier Adjustments
Financial
Self-Bills
Financial, Operational
Supplier Credit Note Corrections
Financial
Supplier Credit Note
Financial, Operational
Supplier Invoice Corrections
Financial
Supplier Invoices
Financial, Operational
Supplier Payments
Financial
Year-End Closing
Financial
Daybook Group Code
Specify a daybook group to associate with the daybook for ease of reporting.
If you have created at least one daybook group, it is mandatory that you specify a daybook group value. Otherwise, this field is optional.
If no active daybook groups exist, the Daybook Group field is blank and read-only.
Access Role
Specify a role to restrict access to the daybook. Only users with that role can post transactions to the daybook.
You can specify a role for the following types of daybook:
• Journal Entries, for Daybook Control types other than Operational
• Consolidation
• Matching
If no role is specified for a daybook, the daybook can be used by all roles.
See Daybook Security for more information.