Supplier Invoice Functions
Use the Supplier Invoice function to create, view, modify, and delete supplier invoices and credit notes. You also use this function to:
• Create initial invoices to enter supplier documents immediately into the system.
• Match current invoices against original purchase order receipts.
• Prepare invoices for allocation and allocate the invoice.
• Approve invoices.
• Place invoices on payment hold or release invoices for payment that are currently on hold.
• Reverse incorrect invoices and their postings, and optionally replace these with new invoices.
These additional activities, with the exception of reversing and replacing, are controlled by the invoice status code associated with the invoice. The invoice status code and its attributes determine when the invoice is ready to be posted to the official layer of the AP sub-ledger. Invoice status code also control the invoice approval process.
See
Invoice Status Codes for a description of how the attribute combinations manage different types of processing.
Invoices you create derive much of their default bank account, payment format, tax, and addressing information from the values defined for the supplier. See
Setting Up Supplier Data.
Using invoicing functions, you can process supplier invoices through allocation to GL accounts and optionally include an approval workflow cycle.