Modifying Bank Details on a Supplier Payment
When using a supplier payment to process invoices, the system loads the default account number, own bank account, and payment format defined for this supplier into the payment fields. These banking details are then used for all open items contained in the payment.
Because businesses frequently change the default own bank account and payment format during the payment cycle, you can change the payment banking details for a payment in any status other than Paid. The original and new payment formats used may contain payment attributes, and the attributes of a new payment format must be consistent with the attributes applied to the original open item. This option is identical to the Customer Payment option and is described in more detail in
Modifying Bank Details on a Customer Payment.
Supplier Payment Mass Change
Use Supplier Payment Mass Change (28.9.3.5) to confirm the status transitions of one or more payment and, if required, to change the bank details for selected payments.
You typically change the status of single payments by modifying the original payment and use the change status activity to handle multiple payments at one time. This activity helps streamline the process of completing a payment processing flow. For example, when the bank lets you know that a set of checks has cleared, you can update the status of all of them at one time.
You can also use this activity to renumber payments, such as printed checks, if needed. Renumbering should be restricted, since this would only be needed in special circumstances.
Use one or a combination of payment detail fields to search for existing supplier payments.
Changing Own Bank Number for Payments
When completing supplier payments, you can decide for cash flow or other reasons to change the bank account number from which the payment is made. The Change Own Bank Number option lets you specify a different bank account number for selected payments.
The new account number, account, and payment instrument combination must be already defined in Bank Payment Format Link and must be defined for the same entity as the original combination.
You must also have defined a payment status that uses the new bank account, payment account, and payment instrument.
Supplier Payment Mass Change
Field and Button Descriptions
Posting Date
Specify the date that the status change should be effective.
BC Balance
This field displays the value of the payments selected in the grid in base currency, and is read-only.
The value is updated each time a payment is selected or deselected in the grid.
Search for Payments
Business Relation
Specify a business relation to search for payments associated with that business relation.
Supplier Code
Specify a supplier code to search for payments for that supplier.
Payment Instrument
Select a payment instrument to display payments for that payment type only.
Status
Select a payment status to display payments with that status.
Year/Number
Specify a year and payment number to display matching payments.
Reference
Specify a payment reference to display matching payments.
Operator/Due Date
Specify an operator and due date for the payment. The operator combined with the due date determines which records are retrieved.
>= Due Date: The system retrieves all payments with a due date later than or equal to the due date specified.
= Due Date: The system retrieves all payments with the due date specified.
<= Due Date: The system retrieves all payments with a due date earlier than or equal to the due date specified.
Creation Date
Specify a payment creation date to display payments created on that date.
Click Add to retrieve all payments that meet the search criteria.
To change the status of multiple rows in the grid, use these fields:
New Status for Selected Rows
Choose a new status for the payment from the drop-down list and click Apply to apply the status to the selected rows.
Note: You can also edit the status in the grid for individual rows as needed.
Renumber
Use this field to enter a new preprinted number for a previously numbered payment. The number is 0 (zero) by default.
Supplier Payment Change Number (28.9.3.6) is an additional option that lets you separate the status change and payment number change functions and assign each to a separate role. Changing the payment number lets you renumber the supplier check print sequence.
Change Own Bank Number
Select this field to enable the New Own Bank Number fields.
New Own Bank Number
Specify a new own bank number for the selected payments. The lookup displays the numbers of bank accounts that have been linked to payment formats only.
Click the appropriate button:
• Click Apply to apply the new status and bank accounts to the payments.
• Click Clear to clear the contents of the grid.
• Click Save to save the payments with the new statuses and bank accounts, and to register the status transition postings.
