QAD 2017 Enterprise Edition > User Guides > Purchasing > Global Requisition System (GRS) > Implementing GRS
  
Implementing GRS
This section describes how to set up GRS based on the specific way your company wants to use the requisition approval process. This section is designed for the system administrator responsible for preparing GRS for use. Topics include:
• Planning the best way to set up GRS for your company.
• Establishing data for the system to use during the requisition process.
• Requisition Control and Requisition Accounting Control: default and control settings for the system to use.
• E-mail: If your company wants to use system-generated e-mail, define the e-mail system you use and specify user e-mail addresses.
• Approval Levels: two-digit codes related to maximum amounts of a specified approval currency.
• Categories: sets of related general ledger (GL) accounts with a single approver or group of approvers across organization structures; used when establishing horizontal approvers for types of items.
• Jobs: limited-duration tasks, such as projects. Used to allow approval authority over a range of organizational structures, but only if associated with a specific job.
• Buyers: individuals responsible for referencing approved requisition items on purchase orders.
• Approvers: horizontal, vertical, job, and product line, depending on how your company wants to authorize purchases. Can be defined using various combinations of levels, categories, jobs, entities, sub-accounts, and cost centers.
Most of the functions used to implement the purchase requisition process are on the Implementation Setup Menu (5.2.1). An additional function, Requisition Accounting Control (36.9.3), includes control parameters for financial areas.

Global Requisition Setup Functions
 
Menu Number
Description
Program Name
5.2.1.1
Approval Level Maintenance
rqlmt.p
5.2.1.2
Approval Level Browse
rqliq.p
5.2.1.4
Category Maintenance
rqcmt.p
5.2.1.5
Category Report
rqcrp.p
5.2.1.7
Job Maintenance
rqjmt.p
5.2.1.8
Job Browse
rqjiq.p
5.2.1.13
Horizontal Approver Maintenance
rqahmt.p
5.2.1.14
Vertical Approver Maintenance
rqavmt.p
5.2.1.15
Job Approver Maintenance
rqajmt.p
5.2.1.16
Product Line Approver Maint
rqaplmt.p
5.2.1.17;
5.2.1.41
Approver Report
Enhanced .NET UI version
rqarp.p
5.2.1.20
Buyer Maintenance
rqbmt.p
5.2.1.24
Requisition Control
rqpm.p
36.9.3
Requisition Accounting Control
firqpm.p
GRS Setup Tasks summarizes the tasks required to set up GRS. These tasks are described in detail in the following sections.

GRS Setup Tasks