Introduction to GRS
Introduces GRS and explains some of the features.

Implementing GRS
Discusses how to set up GRS appropriately, use it to plan for approvals, define required settings, and set up specific roles, tasks, and functions.

Creating Purchase Requisitions
Describes Requisition Maintenance and explains how to create a requisition and approve MRP Planned Orders.

Reviewing and Approving Requisitions
Describes the procedures for approving, denying, or rerouting purchase requisitions using Requisition Approval Maintenance or Requisition Queue Browse.

Using Requisitions to Build POs
Explains how to build POs, create and modify purchase orders, and view GRS data.

The Global Requisition System (GRS) lets you create multiple-line purchase requisitions and route them through the approval process. Based on the type of purchase, the cost, and the requestor’s department, the system determines which individuals are authorized to approve the requisition. Optionally, GRS sends e-mail messages throughout the requisition life cycle to communicate status and required actions to originators, end users, reviewers, approvers, and buyers.

Reviewers and approvers can use the features of GRS to modify, approve, deny, or cancel entire requisitions or individual line items. When a requisition has been approved at the specified final level, a buyer can use approved requisition lines to build purchase orders (POs).

Requisition Process is a simplified flow diagram of the requisition process.

You can set up approval levels based on the way you assign responsibilities within your company.

GRS features multiple-line entry. You set up default information, such as the supplier, the requesting site, and the need date, in a header applying to the whole requisition. If you need to change any of this information for a single line item, you can override much of it on a line-by-line basis while you are entering individual requisition items.

You can also create a multiple-line requisition by approving a group of MRP planned orders.

From the time a requisition begins the approval process until the last line item is referenced on a purchase order, GRS can use your e-mail system to advise end users, reviewers, and approvers of the requisition’s status. Messages include notifications that a requisition is waiting for an approval and notifications to buyers when requisitions are approved.

If you use these features, you have two choices of e-mail mode. In regular mode, a minimum number of messages are generated, mainly to inform approvers that their inputs are needed. If you select extended mode, the system also sends status messages to the requestor and end user.

GRS reduces repetitive data entry by letting you generate a purchase order directly from approved requisitions. Common data from the requisition header is copied into the purchase order header. You can then copy approved requisition line items to build the detailed line items on the purchase order.

Global Requisition Programs shows the functions available in the GRS module.

GRS programs fall into five groups. The programs you use depend on your role in the requisition process.

GRS Task Flow shows the overall flow of GRS tasks. Subsequent sections describe each step in the requisition process.