Specify the type of the current transaction.

For inventory transfers:

For purchase order (PO) receipts:

This option does not apply to distributed order (DO) transactions, since DO transactions for issuing and receiving are separately handled by different menus.

Enter the date on which the legal document is issued by the supplier.

This date is displayed on the received legal document. Ship-from, legal document number, and effective date combined uniquely identify a received legal document. The date must not be later than today.

The Effective Issue Date cannot be:

Enter the legal document number issued by the supplier. You can use an open legal document, but you cannot use a confirmed/cancelled legal document.

Enter the legal document number issued by the supplier.

You can use an open legal document, but you cannot use a confirmed/cancelled legal document.

Enter the date on which the legal document is issued by the supplier.

This date is displayed on the received legal document. Ship-from, legal document number, and effective date combined uniquely identify a received legal document.

The date must not be later than today.

Enter the site from which the inventory is shipped.

Enter the site to which this inventory is to be delivered.

Display only. This is the base currency. All the total amounts on the fiscal document header and lines must be in base currency (legal document currency).

User input field. It must be the same as the PO Currencies on the fiscal lines.

This value defaults from system settings and can be updated. It is used to convert the PO price from transaction currency to base currency, to compare the PO price with the fiscal price to get the rate variance. It is also used for the ERS processor.

This is the total invoice amount from the received legal document.

This is the goods total amount from the received legal document. Goods amount means the extended price of the lines shipped in this legal document.

This is the trailer total amount from the received legal document.

This is the discount total amount from the received legal document.

This is the date on which the physical goods are received by the company. The receiving date cannot be earlier than the effective issue date and must be exactly the same as the Effective date of the receiver.

Enter the appropriate credit terms for this receipt. Credit terms initially default from the specified project or subproject.

Credit terms codes identify specific types of payment terms. They print on project invoices and credit notes and determine the payment due date and any discount allowed for early payment.

The system checks the PO related credit terms entered in the fiscal line level and compare it with the header level credit terms entered here. If they are different, an error occurs.

This is the first due date of the payment. It is calculated according to the credit terms and must not be earlier than the receiving date. ERS will use this due date to create a supplier invoice.

Enter the tax date.

The system calculates taxes using the tax rate in effect on the transaction tax date. This date is normally the date the transaction is effective in company financial records.

Specify the kind of legal document as defined by the tax authority. The value is set up in Generalized Codes Maintenance. This field is fiscal information and does not affect fiscal receiving.

Enter the carrier address.

This field is currently not implemented.

Enter the free on board (FOB) point for the shipment. The FOB point identifies when title transfers from the seller to the buyer. This field is for reference only.

Enter a code indicating the amount of space the inventory occupies.

Enter a unit of measure in which the net weight is expressed, such as CF, SF, CM. This field is validated against predefined values entered in Generalized Codes Maintenance for field pt_size_um, if any.

Enter the unit of measurement for the item’s weight.

Enter the legal document line number.

Enter a purchase order number (including supplier scheduled order) or a distribution order number. You cannot enter a cancelled order.

Enter the line number for an open PO or DO requisition number.

Enter a value identifying the type of this process.

You can enter the following values:

This field is not currently implemented.

This code identifies the end-item number associated with the quantity to be processed.

The system can use the data you load for this item to calculate the family plan, operations plan, and performance measurement reports. Before you include this data in subsequent planning calculations, you must run Item-Site Data Consolidation.

The total quantity required of this item at this site, expressed in terms of the item unit of measure.

The order quantity is the total number of units of the item that the receiving site has requested from its sources of supply, to be delivered as of the specified due date. This quantity can be supplied from more than one site.

The price displayed on the legal document line for the current item.

The system compares the fiscal line price with the PO price. If any variance is found, it displays a configured message “Price variance found: PO price #, legal doc price #.” This validation is also done during Fiscal Confirm. For more details, see Fiscal Confirm Validation Rules

Enter the total price of the items. The default value for this field is calculated by multiplying the invoiced quantity of the item by the unit price of the item.

Enter the net weight per unit for this item. Net weight represents the item weight without packaging.

When you use containers and shippers to ship items on sales orders, the shipping programs calculate tare weight as the difference between the item ship weight and net weight.

If net weight and ship weight are expressed in different units of measure, be sure to set up unit of measure conversions.

Enter the amount of discount price for this line. This amount will be deducted from the item total/goods total amount.

Enter the total weight of the item; the sum of the net weight and the package weight.

This field indicates the origin of the goods.

You can enter the following values:

This field is specific to legal documents implementation for Brazil.

Enter a mandatory tax code defined by the Brazilian government to help identify materials and determine their corresponding tax rates. Currently, this Brazil-specific field is used as supplementary information of an item for reference only and does not affect tax calculation in GTM.

Fiscal classes are defined in Generalized Codes Maintenance.

Specify if you want to enter or update comments.

Comments are useful for describing additional information related to the record you are processing, such as special restrictions or requirements.

Enter a fiscal code identifying the operation.

The code denotes the type of business transaction and contains information on the origin of the goods as well as the type of the operation.

Enter a tax status code for ICMS to identify the operation. The code contains information on the origin of the goods and tax policy for the goods. It consists of three digits. The first digit denotes the origin of the goods and the last two digits denote the ICMS taxation.

Enter a tax status code for IPI to identify the origin of the goods and the tax policy for the goods.

Enter an exception code for IPI taxation table. The code is maintained in Generalized Codes Maintenance.

Enter the tolerance percentage allowed for overshipments.

Tolerance Cost and Tolerance Percent, in conjunction with Purchase Order Receipts, determine whether an overshipment is accepted. For example, on an order for 100 units of an item having a standard cost of 5 USD, if your supplier sends you 150 units, do you want to accept the extra 50 units? (Extra cost is 250 USD and percent over is 50%.) This overshipment amount is compared with the tolerances to determine if you will accept it.

If the overshipment is over the defined cost or percentage allowed, an error displays and the receipt cannot be processed. To receive the additional quantity, go back and increase the quantity on the purchase order or temporarily change the tolerance.

PO Shipper Maintenance and PO Container Maintenance check these fields to determine if a shipper receipt quantity or cost is out of tolerance. Warning messages are displayed both at the item level and for the cumulative item quantity on the shipper/container. This is true for both discrete and scheduled POs, with scheduled POs calculating the cumulative qty received for the order plus the quantity being received against the Max Order Qty for the PO line. If the shipper is being imported as an advance ship notice (ASN) using EDI eCommerce, the messages are printed on the report for that line.

When setting the overshipment tolerance fields, determine a value and quantity that stop overshipments that effect your cash flow and planning, but do not require daily attention from supervision to override the tolerance quantity.

Enter the tolerance cost amount allowed for overshipments.

Tolerance Cost and Tolerance Percent, in conjunction with Purchase Order Receipts, determine whether an overshipment is accepted. For example, on an order for 100 units of an item having a standard cost of 5 USD, if your supplier sends you 150 units, do you want to accept the extra 50 units? (Extra cost is 250 USD and percent over is 50%.) This overshipment amount is compared with the tolerances to determine if you will accept it.

If the overshipment is over the defined cost or percentage allowed, an error displays and the receipt cannot be processed. To receive the additional quantity, go back and increase the quantity on the purchase order or temporarily change the tolerance.

PO Shipper Maintenance and PO Container Maintenance checks these fields to determine if a shipper receipt quantity or cost is out of tolerance. Warning messages are issued both at the item level and for the cumulative item quantity on the shipper/container. This is true for both discrete and scheduled POs, with scheduled POs calculating the cumulative qty received for the order plus the quantity being received against the Max Order Qty for the PO line. If the shipper is being imported as an advance ship notice (ASN) using EDI eCommerce, the messages are printed on the report for that line.

When setting the overshipment tolerance fields, determine a value and quantity that stop overshipments that effect your cash flow and planning, but do not require daily attention from supervision to override the tolerance quantity.