Accounting includes the following:

Access this browse from Finance|Accounting|Posted GL Transactions. Use it to view posted GL transactions. Organize and display records, access supporting functions, export to Excel, and edit or create new records.

The Posted GL Transactions screen displays all EAM transaction records on the browse after filtering.

Access this browse from Finance|Accounting|Unposted GL Transactions. Use it to enter general ledger transactions into EAM. You can also organize and display records, access supporting functions, export to Excel, and edit or create new records.

You can associate the manually created GL with a work order number, equipment number, or project number and job number in EAM. You can indicate whether the manually entered GLs should ultimately post to QAD ERP.

Options on this menu depend on context. Access the Action menu from the toolbar or right-click menu.

Select the Post action to post the selected GL record to EAM.

Select the Global Post action to post the selected GL records to EAM.

Use the GL Calendar to set up and close accounting periods based on year, period, and site.

Access this browse from Finance|Accounting|GL Calendar. Use it to set up the GL calendar for a fiscal year, period, and quarter for each site. Organize and display records, access supporting functions, export to Excel, and edit or create new records.

The Sites calendar includes three browses: year, period, and site. The upper browse displays the selected accounting year.

The middle browse contains quarters and periods for the selected accounting year. The first period is number 1, and the system sequentially increments the numbers of subsequent periods. You can manually enter beginning and end dates for each period. If you change an account period’s end date, EAM automatically changes the start date of the following period to eliminate gaps or overlaps. Use the Close action to close the selected period.

Use the lower browse to close account periods on a site-by-site basis.

Options on this menu depend on context. Access the Action menu from the toolbar or right-click menu.

Use Copy to copy the selected GL calendar to the new year on the Copy Calendar screen.

Use Close to end the selected year. EAM notifies you when there are transactions you must send to QAD ERP.

Options on this menu depend on context. Access the Action menu from the toolbar or right-click menu.

Use Close to end the selected period. EAM notifies you to send transactions to QAD ERP. If you proceed, QAD ERP excludes unsent transactions from period totals.

You may close account periods in certain sites earlier due to time zone differences. Close account periods by site to set specific end-of-period accounting deadlines for individual sites.

Options on this menu depend on context. Access the Action menu from the toolbar or right-click menu.

Use this action to close account periods on a site-by-site basis. EAM notifies you to send transactions to QAD ERP. If you proceed, QAD ERP excludes unsent transactions from period totals.

You may close account periods in certain sites earlier due to time zone differences. Close account periods by site to set specific end-of-period accounting deadlines for individual sites.

The right-click menu contains administrative functions and options from the Action menu.

Use New to open the GL calendar browse to create a record.

Use Edit to open the GL calendar browse to edit the selected record.

A list of columns available to the browse displays here. Select a column header to display it. Clear the column header to hide it.

Copy and Close are options from the Action menu.

Download any GL calendars from QAD ERP.

EAM displays downloaded accounting period dates as they have been set up in QAD ERP. On the GL Calendar middle browse, you can edit beginning and end dates for each period. If you change an account period’s end date, EAM automatically updates the start date of the following period.

Use this module to plan resource allocations. Enter cost center, account, and sub-account combinations for specific account calendar periods. Download budgets in QAD ERP to EAM.

Access this browse from Finance|Accounting|Requisition Budget. Use it to set up budgets for the fiscal year and periods for each site. Organize and display records, access supporting functions, and edit or create new records.

The Requisition Budget functionality includes two browse levels. The upper browse, which is read only and site specific, can display numerous columns, including the Domain, Site, Year, and Period set up in the GL calendar.

The lower browse contains budget details for cost center, account, and sub-account combinations and the planned spending amount for the selected accounting periods. You can add new records, modify current records, and delete records within the lower browse.

Set up a budget for Period 1 of a year for a site. Copy this budget to all periods (including Period 1) for the year.

The right-click menu contains administrative functions. You cannot update the upper browse.

A list of columns available to the browse displays here. Select a column header to display it. Clear the column header to hide it.

Copy the single, highlighted requisition budget to other sites within the same entity. You are prompted to confirm the update for a site if the budget already exists in the target site. You can only copy a budget to other sites to which you have access.

Copy multiple requisition budgets to other sites within the same entity. You are prompted to confirm updates if the budget already exists in a target site. You can only copy budgets to sites to which you have access.

The right-click menu contains administrative functions.

Use New to open the budgets browse to create a record.

Use Edit to open the budgets browse to edit the selected record.

A list of columns available to the browse displays here. Select a column header to display it. Clear the column header to hide it.

Download budgets from QAD ERP to the QAD EAM application. The display in the upper browse comes from the data set in the GL calendar and is not updateable.

EAM displays the accounting period’s budgets as they have been set up in QAD ERP. On the lower browse, set up or edit a budget for Period 1 of a year for a site. Copy it to all other periods for that year in the site. You can copy this budget to all periods (including Period 1) for the year in a different site.

Access this browse from Finance|Accounting|Departments. Organize and display records, access supporting functions, and edit or create new records. Each site may contain different departments. QAD ERP does not use departments. Departments in EAM do not impact GL transactions in QAD ERP.

The right-click menu contains administrative functions.

Use New to open the department record detail to create a record.

A list of columns available to the browse displays here. Select a column header to display it. Clear the column header to hide it.

Use Edit to open the department record detail to edit the selected record.

Use cost centers with the cost center group. Associate a cost center group code with the user ID.

You can use a cost center as a basis of routing approvals for a purchase requisition as well as a stores requisition. You can associate each cost center with an approval group.

Create and name a cost center group at Finance|Groups|Cost Center Group. Add a list of cost centers to the group on the lower browse.

Use EAM to associate the cost center group with selected user IDs under System Administration|User|User Subdetail|Cost Center Group. You can associate multiple cost center groups with a user ID.

Access this browse from Finance|Accounting|Cost Centers. Organize and display records, access supporting functions, and edit or create new records.

The right-click menu contains administrative functions.

Use New to create a cost center record. Download cost centers from QAD ERP.

Use Edit to edit the selected cost center record.

A list of columns available to the browse displays here. Select a column header to display it. Clear the column header to hide it.

Use accounts to charge labor, issue parts, or purchase materials for a site. Use an account as a basis of routing approvals for a purchase requisition and a stores requisition. Associate each account with an approval group.

Create and name an account group at Finance|Groups|Account Group. Add a list of account numbers to the group on the lower browse.

Use EAM to associate the account group with any selected user IDs, under System Administration|Users|User Subdetail|Account Group. You can associate multiple account groups with the user ID.

Access this browse from Finance|Accounting|Accounts. Use it to organize and display records, to access supporting functions, and to edit or create new records.

The right-click menu contains administrative functions.

Use the sub-account download feature to download accounts from QAD ERP into EAM. QAD ERP uses sub-accounts to analyze activity on an account code and to provide detail for financial reporting. Use sub-accounts to report on the financial activity of business units or divisions in an entity.

Access this browse from Finance|Accounting|Sub Accounts. Use it to organize and display records, to access supporting functions, and to edit or create new records.

The right-click menu contains administrative functions and options from the Action menu.

Use Chart of Accounts (COA) Requisition Approval as a basis of routing approvals for a purchase requisition by associating a specific cost center or sub-account, or cost center and sub-account combination with an approval group.

COA requisition approval uses the following logic:

Before the system checks the Use Hierarchy? setting in the site record, the system checks if the specific cost center or sub-account, or cost center and sub-account combination matches the combination in a COA requisition approval record.

Follow these steps to create a COA requisition approval record: