Specify the code that identifies the customer address that pays the invoice. The business relation code associated with the bill-to automatically displays next to it.

When you create a new invoice, you can specify a business relation before selecting the customer. In this case, the customer code is loaded. When more than one customer is linked to the business relation, you must select from the available customer codes.

The bill-to address can represent a corporate parent or simply a different location for billing. Credit information defaults from the bill-to address, including credit limit, terms, and currency.

For sales-related invoices, the customer code displays the customer bill-to address specified on the associated order.

You can retrieve customers by selecting their business relation codes or business relation names.

The system displays the business relation code linked to the customer.

This field displays the business relation name, when one has been defined. You can select customers by their business relation name. When the name is selected, the system automatically retrieves the business relation and customer codes.

Enter a brief description (maximum 40 characters) of the invoice. This field is mandatory.

If this is a sales-related invoice, the batch number specified during invoice post displays. For manually created invoices, you cannot enter a value in this field.

This field displays the invoice type. When creating an invoice, choose the invoice type from the drop-down list:

Invoice Correction and Credit Note Correction display as choices only when the appropriate daybook types have already been defined.

This field displays the daybook specified on the associated order of a sales-related invoice. The system selects the appropriate daybook based on the invoice type: invoice, invoice correction, credit note, credit note correction, or finance charge. The system-generated invoice number is based on the daybook. When creating an invoice, you must specify an internal daybook with a type that matches the invoice type.

This field displays the GL calendar year and GL period for sales-related invoices. When creating an invoice manually, you must specify a valid GL calendar year and GL period.

This field displays the date the sales-related invoice was generated by Invoice Post and Print.

When creating an invoice, specify a date on which the invoice is to be posted. This date defaults from the invoice creation date, if that belongs to an open GL period. If you select another GL calendar year or GL period, the end date of that GL period is used as the default value for the posting date. The date must be within the start date and end date limits for that GL period.

Specify an invoice creation date; the default is the system date. A warning displays if this date is not prior to the posting date.

The system uses the invoice date with the credit terms to calculate due date and discount date.

You cannot edit this field. It contains the invoice number, which is automatically generated on invoice creation.

Select if this invoice is subject to taxes. For a new invoice, this defaults from the customer. For sales-related invoices, this field is based on the taxable status of the associated order.

When selected, this field indicates that the amount specified for Invoice Amount excludes tax. This means that the system uses the total amount as the basis for tax calculation. When tax is included (that is, the Tax Excluded field is cleared), it is assumed that the value you specify in the Invoice Amount field includes the tax.

This field defaults from the Customer Invoice Total Excludes Tax field in Global Tax Management Control (29.24).

Enter the total invoice amount and specify a transaction currency. For a new invoice, currency defaults from the customer bill-to.

For sales-related invoices, this field displays the total invoice amount, including tax, in the transaction currency.

For manually created invoices, the value of Tax Excluded determines whether this amount includes tax.

You can save zero-value invoices, which have no TC invoice amount. However, the system displays a warning to prevent you from doing so by mistake.

If the transaction currency is not the same as the domain base currency, the applicable accounting exchange rate displays and can be edited; otherwise, the system displays 1 and the field cannot be changed. The BC Invoice Amount is calculated based on the exchange rate.

If you modify the BC Invoice Amount, the exchange rate is automatically adjusted.

When the transaction and base currencies are the same, this field is read-only and displays the same amount as TC Invoice Amount. Otherwise, it is TC amount adjusted based on the exchange rate.

If you modify the base currency amount when creating an invoice, the system automatically recalculates the exchange rate to ensure that the transaction currency amount remains the same.

This field displays the default invoice status code associated with the customer. Invoice status codes can be used on customer invoices to indicate whether the invoice is contested and—if so—why it is contested. See Invoice Status Codes.

When selected, this read-only field indicates the invoice has not been completely paid. It is updated automatically when complete payment is registered.

Specify a sub-account if the customer control account is defined with sub-account analysis. Otherwise, the field cannot be updated. The system also uses the specified sub-account for all invoice posting GL transactions to GL accounts with sub-account analysis.

For customer invoices, the system refers to the sub-account profile and uses the default sub-account specified in that profile for the sub-account shared set of the current domain.

The system uses the specified project for all invoice posting GL transactions to GL accounts with project analysis.

The system uses the specified cost center for all invoice posting GL transactions to GL accounts with cost center analysis.

Specify an invoice or credit note to which you want to link the current document. A credit note can have a one-to-one link to an invoice. You can select invoices for this customer that have opening balances greater than or equal to the amount of the credit note. When you create the link, the system creates an automatic open item adjustment (customer adjustment) of linked documents with a posting date equal to that of the credit note, using a Customer Adjustment daybook.

If an invoice is linked to a credit note, specify a daybook for the credit note and invoice adjustment. The internal daybook must be of type Customer Adjustment (CA), and the voucher number is system-generated.

If consecutive invoice numbering is enabled, the system ensures that invoice, credit note, correction, and finance charge numbers are consecutive without gaps.

If chronological invoice numbering is enabled, the system ensures that invoice, credit note, correction, and finance charge numbers are sequential, in the correct date order, and without gaps. Chronological invoice numbering can only be enabled if consecutive invoice numbering is also enabled.

You can configure whether the system displays a warning or an error when users attempt to save transactions with past or future posting dates, thereby disrupting the chronological numbering sequences.