Invoice Numbering Tab

Use the Invoice Numbering tab to enable consecutive and chronological invoice numbering. If you do not enable these numbering options, standard invoice numbering without numbering checks applies.

For standard, consecutive, and chronological invoice numbering, invoices are numbered by entity, year, GL period, and daybook.

When consecutive and chronological invoice numbering are enabled, numbering controls apply in the following functions:

• Customer Opening Balance Create and Supplier Opening Balance Create

• Supplier Invoice Create, Supplier Invoice Reverse, Supplier Invoice Replace, Receiver Matching Create, and Receiver Matching Modify

Note: Consecutive and chronological invoice numbering also applies where Invoice Post and Print is accessed from the Customer Consignment and SSM modules.

Select the field to enable consecutive invoice numbering for the domain. Consecutive numbering ensures that AR and AP invoice and credit note numbers are consecutive, and without gaps.

Select this field if you want the system to automatically display the supplier invoice or credit note number in a popup after you save the record. The new number also displays in the Posting field in the supplier invoice functions. This field is selected by default when you select the Consecutive Invoice Numbering field.

Clear the field to only display the number in the Posting field in the supplier invoice functions.

Select the field to enable chronological invoice numbering for the domain. Chronological invoice numbering ensures that AR and AP invoices and credit notes are sequentially numbered in the correct date order.

Important: You can only enable chronological invoice numbering if you have also enabled consecutive invoice numbering.

Select this radio-button if you want the system to display an error if a user specifies a past or future invoice posting date that could potentially disrupt the chronological numbering of invoices. In this case, the user is blocked from saving the invoice record.

This field is only available when chronological invoice numbering is enabled.

Select this radio-button if you want the system to display a warning if a user specifies a past or future invoice posting date that could potentially disrupt the chronological numbering of invoices. In this case, the user can proceed and save the invoice record.

This field is only available when chronological invoice numbering is enabled.

The following prerequisites must be met before you can enable invoice certification:

• The domain base currency or statutory currency must be Euros.

• The domain must use chronological invoice numbering with error generation.

Note: You must specify the OpenSSL bin directory in System Maintain. You cannot disable invoice certification once it has been enabled for a domain. The system displays a warning to draw attention to this when you enable invoice certification and subsequently save the domain record. The warning enables you to cancel the save.