Setting Up Financial Foundations
The following topics describe how to set up the organizational structure required to support your business operations.
IntroductionIntroduces the Financial structure of your QAD application.
Data LevelsDescribes the various levels of data in QAD Financials.
Setting Up Shared Set CodesDefine codes that identify financial data to share across domains.
Setting Up DomainsConfigure business domains—fundamental building blocks in your system setup.
Setting Up ProfilesIdentify the relationships between records in shared sets of different types.
Setting Up EntitiesUse the Entity activities to define independent financial units within your business.
Setting Up Multi-Entity ProcessingCreate entity groups to manage GL period end tasks.
Default System Domain DataLists data that is copied when a new domain is created.
Introduction
This chapter describes how to set up the Financial structure of your QAD application, including domains, shared sets, entities, and profiles. When you have completed this setup, you can continue with other Financial setup functions. To fully implement an operational system, you must also refer to
QAD System Administration User Guide, which describes additional aspects of the system.
The first step in implementing QAD applications is to determine how various features can be used to model your current business practices. QAD applications provide a wide range of functions that manage supply chain, customer relationships, manufacturing, and other aspects of your business, as well as financial accounting. All of these depend on certain core elements described here as part of your business model.
Core elements that represent your business, especially from a financial point of view, are described in this set of topics. In addition, base data that is required during initial implementation steps is also described.
The core elements of the business model include the following:
• The database contains all of your business-critical data in a secure format. A database can have one or more distinct logical partitions, called domains. Some data is defined at the database level and is available throughout the system, including currencies, countries, languages, business relations, addresses, and contact data.
• A
domain represents one or more of your business operations. Each domain can share data with some other domains, share data with all domains, or have its own chart of accounts, exchange rates, customers, and suppliers. Domains can have different base currencies, statutory currencies, languages, and security, as well as different operational controls. See
Setting Up Domains.
• Shared set codes identify data that can be shared among domains, so that a domain can have an independent chart of accounts or several domains can share the same chart of accounts, streamlining setup and maintenance. See
Setting Up Shared Set Codes.
• An entity within a domain represents an independent unit for financial and tax planning and reporting. An entity can represent a separate legal unit or a division of a legal entity.
Security can be set up by entity, accounting transaction numbering is by entity, and period closing procedures are by entity.
• Use
profiles to build relationships between shared sets in a multiple-domain or multi-entity environment. Profiles help to manage the specific assignment of accounts and daybooks. See
Setting Up Profiles.