Daybook masks allow you to specify a selection of daybooks and daybook groups that you want to lock at GL period closing. This functionality prevents postings to these daybooks for the current entity and GL period. You can also lock daybooks for groups of entities using Entity GL Period Lock by Daybook (25.21.5.6). For more information on how to create entity groups, see Setting Up Multi-Entity Processing. To lock one or more daybooks for a GL period, you must:

Daybook masks introduce a greater level of granularity to the closing process by enabling you to build separate daybook masks for each stage of your closing process. You can also use daybook masks to prevent postings to particular accounting layers such as the US GAAP layer and local GAAP layers.

You create three daybook masks for accounts receivable: AR‑001, AR‑002, and AR‑003. Mask AR-001 contains a list of all the daybooks of type customer invoice, customer credit note, customer invoice correction, customer credit note correction—all with a daybook control of operational. Mask-AR002 contains a list of all the daybooks in AR-001, all daybooks of type customer invoices, customer credit notes, customer invoice corrections, customer credit note corrections with a daybook control of financial, and all daybooks of type customer adjustments with a daybook control of operational and financial. Mask AR-003 contains a list of all daybooks of type customer payments, banking entry, and cash entries. You use Entity GL Period Lock by Daybook to lock the daybooks as follows:

Finally, you close the Sales application in Entity GL Period Modify (25.4.2.1) to complete the period close of AR.

To create, modify, view, and delete daybook masks, use Daybook Mask Create (25.21.5.1.1), Daybook Mask Modify (25.21.5.1.2), Daybook Mask View (25.21.5.1.3), and Daybook Mask Delete (25.21.5.1.4) respectively. It is not possible to delete a daybook mask if it is currently applied to a GL period.

To apply a daybook mask to a GL period for the current entity or a group of entities, open Entity GL Period Lock by Daybook (25.21.5.6) and select the relevant GL period. In the resulting screen, specify the daybook mask to apply to the GL period.

There are some restrictions on applying daybook masks to GL periods. You cannot apply a daybook mask to a GL period if:

To remove a daybook mask from a GL period, open Entity GL Period Lock by Daybook (25.21.5.6), select the relevant GL period, clear the contents of the Daybook Mask field, and click Save.

Daybook Mask Copy (25.21.5.1.5) enables you to copy an existing mask and make changes to the copy. This activity is useful when creating masks that build on existing masks to create more comprehensive masks, as in the example in Daybook Masks. To copy an existing mask, right-click the relevant daybook mask in the list of daybook masks that appears when you open Daybook Mask Copy, and then select Copy.

The fields on this screen are the same as the fields in Daybook Mask Create (25.21.5.1.1). The Mask Code field defaults to the name of the original mask preceded by the words Copy of. You can rename the mask. Apart from the Mask Code field, Daybook Mask Copy copies the source mask exactly. If the source mask is inactive, the copied mask will also be inactive and you must activate it in order to assign the daybook mask to an entity GL period.

You can use the Entity GL Period Lock (25.4.2.3) activity to lock a GL period to all posting activity for a single entity or an entity group.

The fields in Entity GL Period Lock are the same as the fields in Entity GL Period Modify, apart from the Apply To field. This field allows you to apply the lock to a single entity or to a group of entities. The Apply To field contains the current entity, along with entity groups that contain the current entity, provided you have access to all of the entities within the entity group.

The following behavior occurs when running activities on entity groups:

If additional changes are needed to a GL period, Entity GL Period Unlock (25.4.2.4) allows you to undo the lock for that period before making the changes. While you can use Entity GL Period Lock on groups of entities, you can only use Entity GL Period Unlock on one entity at a time.

For more information on setting up entity groups, see Setting Up Multi-Entity Processing.

You can use the Entity GL Period Report (25.4.2.5) activity to report the period in the current entity or a group of entities, closing it to further updates.

The Entity GL Period Report fields are the same as those in Entity GL Period Lock. For information on these fields and how Entity GL Period Report behaves for entity groups, see Entity GL Period Lock. For more information on setting up entity groups, see Setting Up Multi-Entity Processing.

If additional changes are needed to a GL period, Entity GL Period Report Undo (25.4.2.6) allows you to undo the reporting for that period before making the changes. While you can use Entity GL Period Report on groups of entities, you can only use Entity GL Report Undo on one entity at a time.

The Multi-Entity Closing View browse collection lets you determine the closing status of periods across all domains and entities in the database.

You can view:

The data displayed in the browse is sorted by year, then period, then domain, and finally by entity.

The Pending Invoices tab contains a browse related to the GL period selected in the main browse; this browse displays any sales orders that were shipped in the selected period and are ready for invoicing.

The Year End Closing Browse tab enables you to view details of official or management layers that have been closed. The displayed layers relate to the year and entity selected in the top half of the browse.